Business Management - Assistant Account Executive

NKSFB, LLC is the largest Business Management firm in the country, with seven offices across the United States, and more than 600 employees. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers. NKSFB, LLC offers a sophisticated range of concierge-style services to meet our client’s lifestyle management needs.

We are hiring the next Assistant Account Executive in our Encino, CA office. This person will join one of our Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. Within our supportive corporate environment, there are many avenues and areas to advance your career.

Job Title: Assistant Account Executive

Reports To: Supervisor

FLSA Status: Non-Exempt

Department: Business Management

Salary Range: The salary range for this role is $40,000 - $65,000 and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

Assistant Account Executive Responsibilities:

• Receive invoices from vendors. Review and process using our accounting software (AgiLink or Datafaction) and adhere to standard company procedures to document purchases.
• Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
• Maintain professionalism and confidentiality at all times to safeguard confident sensitive information.
• Support Accountant Executive with completing Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits.
• Analyze discrepancies on invoices, and research to discover the source of the issue.
• Ensure all disbursements are correct, and suggest procedure changes to mitigate future errors.
• Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.

Day-to-Day Accounting Activities:

• Set up new vendors in AgiLink for future billings, and maintain electronic filing system.
• Set up client General Ledger codes.
• Enter all Accounts Payable in AgilLink, or Datafaction.
• Maintain Accounts Payable black books and schedules.
• Enter all Cash Receipts in AgiLink, or Datafaction.
• Book investment statements and client payroll as directed.
• Reconcile bank statements.
• Enter and process client credit card statements through credit card module.
• Run monthly General Ledger reviews with Account Executive.

You have:

• A High school Diploma, or GED required
• Mathematical acumen
• Professional written and verbal communication
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Analytical and problem-solving skills to fully address Accounts Payable practices

Preferred Qualifications:

• An Associate degree, or a Certificate in Business, Accounting
• Bachelor's degree preferred
• 1 or more years working in a Business Management environment
• 1 or more years of experience working in an Accounts Payable department
• 1 or more years of AgiLink, or Datafaction experience

NKSFB, LLC is an Equal Opportunity Employer.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy : https://www.nksfb.com/employee-privacy-policy/#3