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Form of workBranch Administrative Assistant
Are you looking to begin a rewarding career as a Branch Administrative Assistant?
The Branch Administrative Assistant reports directly to the Vice President and Senior Project Manager in charge of the office. Responsibilities include providing support for the entire branch. Critical abilities for this position are strict attention to detail and the ability to shift from one process or function to the next rapidly and seamlessly. The applicant must also be proficient in both Microsoft suite programs and Google suite documents and programs.
Essential Job Functions
This is a list of the most prominent duties and responsibilities
Are you looking to begin a rewarding career as a Branch Administrative Assistant?
The Branch Administrative Assistant reports directly to the Vice President and Senior Project Manager in charge of the office. Responsibilities include providing support for the entire branch. Critical abilities for this position are strict attention to detail and the ability to shift from one process or function to the next rapidly and seamlessly. The applicant must also be proficient in both Microsoft suite programs and Google suite documents and programs.
Essential Job Functions
This is a list of the most prominent duties and responsibilities
- Answer phones and greet people at the door with excellent customer service.
- Process termination payroll and paperwork.
- Complete Workman's Compensation Claims processing by company standards and payroll management weekly, troubleshooting any issues.
- Create invoices, obtain liens as requested, process through accounting, and submit to the customer through online portals, email, and mail or as directed.
- Create Purchase Orders and enter them into JDE, FedEx Shipping, and Receive orders daily.
- Process project contracts through the home office as per the procedure.
- Process closeout documents, including warranties.
- Arrange for certified payroll and lien processing as required.
- Oversee maintenance of current licensing.
- Process local cities’ business licenses yearly and submit them to the home office. Coordinate and follow up with the home office for state contractors licensing yearly renewal and current Masters Electrician License.
- Order Certificates of Insurance as requested.
- Obtain officer-required signatures on required documents and complete contract breakdowns to get a job number.
- Complete ‘Notice to Owner’ periodically for billing contracts.
- Establish a relationship with the Service Manager and coordinate work orders to the completed customer invoices.
- Import / Export Corrigo invoices to post onto the JD Edwards general ledger. Troubleshoot any failed exports or incorrect processing.
- Report and maintain fluid record-keeping with Miller Electric Company’s accounting department.
- Be authorized to perform certain legal formalities, such as witnessing signatures and dates.
Education & Experience
REQUIRED
- High school diploma
- Excellent personal interaction and communication skills
- Ability to maintain a high level of trust and confidentiality with sensitive items
- Positive attitude and the ability to work with and learn from others
- Computer skills to include: word processing and spreadsheet applications
- Excellent attention to detail
- Ability to work independently
PREFERRED
- Knowledge of the Construction industry
- Knowledge of JDE, Corrigo, and Concur
- Experience with Google Suite
- Payroll experience
Benefits
- Employee Stock Ownership Program & Profit Sharing
- Medical, Dental and Prescription Drug Insurance
- Life Insurance
- Accidental Death & Dismemberment Insurance
- Short & Long-Term Disability Insurance
- Flexible Spending Accounts
- Paid Vacation & Holidays
- Tuition Reimbursement
Miller Electric Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Miller Electric Company will provide reasonable accommodation to applicants with disabilities where appropriate.
