Billing Specialist

ACCOUNTS RECEIVABLE SPECIALIST
Classification: Non-Exempt
Department: Accounting
Reports To: Accounting Manager
Objective: Process and oversee the complete billing cycle for all projects, in addition to manage customer payments and maintain accurate records in the accounting system.
Essential Functions
Prepare, reconcile and send customer progress billings, invoices and change orders regularly
Prepare bank deposits and process all customer payments in the accounting and project management systems
Resolve any customer payment discrepancies
Monitor accounts receivable aging report to ensure timely customer payments while communicating with project team to ensure past due invoices are addressed with the customer
Assist in resolving customer inquiries regarding invoicing and payment process
Produce accounts receivable reports as required by management
Verify and collect all back up billing information and supporting documentation
Provide support in answering vendor questions regarding Company billing/payments
Assist with the close out documentation of waivers/warranties
Maintain accounts receivable customer files
File State taxes on a monthly basis
Provide support on administrative functions to the accounting department as requested
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such
as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift
50lbs and bend or stand as necessary.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 - 4:30. Evening
and weekend work may be required as job duties demand.
Travel
There is little to no travel required for this position.
Required Education and Experience
Associate's Degree
6 months - 1 year of relative work experience
Preferred Education and Experience
Bachelor's Degree
1 - 3 years relative work experience
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.