Billing & Collections Supervisor

Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:

• Community "We care for our communities"
• Integrity "We act with integrity"
• Passion "We infuse passion into everything we do"
• Quality "We believe quality comes from a culture of innovation and continuous improvement"
• Growth "We dedicate ourselves to personal and business growth"

Raba Kistner is seeking a detailed-oriented, dependable Billing and Collections Supervisorto join our team in the San Antonio or College Stationarea. The Billing and Collections Supervisor works closely with the Business Leaders, Project Managers and Corporate Accounting Team in order to facilitate accurate project set ups, invoicing and revenue recognition, as well as ensure collections and proper application of cash receipts. The position supervises billing coordinators, ensuring they are trained to set up and update projects, properly invoice projects, while obtaining the required documentation needed including certificates of insurance and signed waivers. The position coordinates the billing cycles, and distribution of work among the team members. Other responsibilities include:

• Supervisor prepares various billing, revenue, account receivable reports to leadership and project managers.
• Conduct activities of client set up, invoice preparation and review including obtaining supporting documents needed to invoice, manage invoice billing cycles, distributing invoices to clients, and processing subsequent invoice revisions as required.
• Monitor aged accounts receivables, working closely with Project Managers on collections, depositing and proper application of cash receipts.
• Supervise and train team of billing coordinators to perform duties.
• Generate billing and collection reports requested by Business Leaders and Project Managers.
• Create and maintain procedures and training documents for work areas
• Perform other duties as assigned.

Qualifications

High school or G.E.D. certification. Associate’s Degree or Bachelor’s Degree in Business or Accounting preferred. Five years of relevant experience with accounting operations. Supervisory experience preferred. Working Knowledge of invoicing, collections and accounting software Communication skills to interact with business partners, staff and other departments to resolve any questions about billing and collections information. Experience in creating and analyzing financial reports. Knowledge in AIA Document Application and Certification for Payments, conditional waiver, unconditional release waiver, sub-release waivers, warranty letters and preparing closing out documentation for construction projects is preferred. Ability to notarized documents. Will need to become a notary, if not already. Knowledge with COI and renewals, and extension requests is preferred. Position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client and accounting deadline needs.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Occasional use of complex machines and equipment (desktop/laptop computer and software.). Regularly sit, frequently use hands and fingers and regularly talk. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision, and depth vision. The noise level in the work environment is usually moderate.

EOE/ Minority/Female/Disabled/Veteran

Drug Free Workplace