Bid Coordinator

International SOS is the world's leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients' employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing; we assess, advise and assist from a medical, security and logistical perspective on a global scale to protect and save lives and thereby enable our clients to achieve their business goals. As we've delivered on this mission over the last 35 years, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO's and governments around the world.
Key Responsibilities:

• Be primary owner of Bid/Tender Management for Intl SOS opportunities including the assignment of tasks related to bid proposal submission
• Coordinate and manage schedule along with tasks from various stakeholders to ensure compliance and completion of tender submission prior to final submission by corresponding business development manager.
• Coordination of internal stake holders and strong technical writing experience for RFP proposals
• Act as the central point for the proposal development process -
• Evaluate the solicitation requirements,
• Set and manage a timely process/schedule,
• Work with the technical teams to develop content that is clear, effective, and consistent.
• Develop and maintain proposal management artifacts (e.g., Teams site, schedule, writer's outline/compliance matrix, etc.)
• Participate in proposal lifecycle planning (e.g., strategy, schedule, compliance, bid reviews, preparation)
• Drive schedule and time management of activities associated with the opportunity and address/escalate schedule slippages with Sales/Operations Teams - writers, section leads, and leadership - as applicable.
• Drive production activities and timely submission.
• Ensure all bid/proposal details are accurately entered into Salesforce and opportunity in is managed to completion (Closed Won / Closed Lost).
• Debrief the Business Development team after proposal submittal -Identify successful or unsuccessful strategies and tactics,
• Share results as appropriate and refine future proposal strategies.
• Continuously refine and improve proposal strategies.

Job Profile:
Skills and Attributes for Success
• Strong coordination and organization skills
• Exceptional writing and editing skills
• Organized, detail-oriented and highly deadline-driven
• Strong project coordination skills including, the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
• Ability to interact effectively with all levels of the organization
• Highly developed computer skills, including Microsoft Office suite and cloud-based technology
• Self motivated and the ability to work independently
Required Work Experience
• 3-5 years of experience working in a fast-paced proposal environment and/or in a project coordinator role
• Exceptional organizational and time management skills
• Proficiency in CRMs/Databased like Salesforce is an asset
• Proficiency in Microsoft Office 365
• High attention to detail
• Strong research skills
• Strong ability to multi-task and prioritize assigned tasks to meet tight deadlines
• Strong communication skills
• Prior experience in a Start-Up environment is an asset.
Required Qualifications
• Undergraduate degree required (major in English, Communications, Marketing or Business) or equivalent
Required Languages (Brief description of the language skills needed to perform the job)
• Ability to communicate in English fluently (oral and written) an absolute must.
Required Behavioural Skills
• Ownership - make and keep commitments to the team, customers, and stakeholders.
• Detail-oriented - able to frame challenges, think critically, and design solutions from the ground up.
• Curiosity & Learning - believes in continuous learning.
This job description outlines the types of responsibilities the incumbent is required to perform.
The incumbent may be required to perform job related tasks other than those specifically presented in this job description. This job description is subject to regular review.
International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.