AddressReq ID: 439798
BASIC PURPOSE & DESCRIPTION: The Grant Coordinator will play a key role in the development of grant proposals and the execution of related contracts. The work will include various activities associated with proposal development including collection and organization of required request for proposal (RFP) or grant application data, filling out the proposal documents, dissemination of proposal materials to team members, maintaining boilerplate content, and proposal schedule, team meetings, and action item tracking and maintenance.
MAJOR RESPONSIBILITIES:
- Act as the primary owner of grant mailbox and opportunity platforms
- Circulate opportunities to respective business line leader and Trillium’s VP for decision on pursuing opportunities and follow up accordingly
- Coordinate kickoff, check-in, and final approval calls with relevant parties
- Research, collect, and maintain boilerplate proposal content and data
- Organize project information into database such as Microsoft Teams and maintain data quality as project progresses
- Develop a proposal schedule and deliverables checklist
- Adhere to project deadlines to ensure timely completion
- Ensure that proposals adhere to application and RFP requirements (e.g., page limits, font size, content requirements, etc.)
- Review all grant RFPs and understands grant requirements. Ensures final grant package is compliant with grant requirements.
- Compile and submit any bid-related data such as clarification questions or exceptions on time and in required format
- Handle meeting logistics, including preparing agendas, taking and distributing meeting minutes, and preparing materials as needed
- Coordinate with marketing team to create covers, organization charts, and graphics
- Use boilerplate proposal content to draft new proposals and circulate to respective parties for final content
- Assemble, quality check, and submit business proposals
- Compile and catalogue post-proposal analytics for lost deals and submission of FOIA requests
- Maintain 3rd party portal usernames and passwords
- Support proposal replication and packaging efforts as needed
- Complete all proposal forms and obtain necessary signatures
- Supports post award needs including salesforce input, administrative/document gathering, project numbers, kick off/handover doc development, etc.
- Support grant compliance efforts as needed
EDUCATION AND PHYSICAL DEMANDS:
- Education:
- High school diploma required
- Bachelor’s Degree preferred
- Experience:
- 1-3 years’ relevant work experience in an alternative fueling industry preferred.
SKILLS AND PHYSICAL DEMANDS:
- Skills:
- 2+ years supporting proposal and business development preferred
- Strong ability to pay attention to detail
- Strong administrative and organizational skills
- Strong written and oral communication skills
- Advanced PC skills: Word, Excel, Access, Adobe Acrobat, and Teams
- Typical Physical Demands:
- Requires prolonged sitting, some bending and stooping
- Occasional lifting up to 25 pounds
- Manual dexterity sufficient to operate a computer keyboard and calculator
- Requires normal range of hearing and vision
- Travel may be required
Job Function(s): Corporate
Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.
The Love’s Family of Companies includes:
- Gemini Motor Transport, one of the industry’s safest trucking fleets.
- Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
- Musket, a rapidly growing, Houston-based commodities supplier and trader.
- Trillium, a Houston-based alternative fuels expert.
- TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.
