Benefits Manager

Scope of Position

The Benefits Manager will assist in carrying out the daily activities of the Human Resources office including the benefits program, which include retirement plans, leave policies, paid time off, wellness programs, and insurance policies such as health, disability, and workers compensation and assist in carrying out the daily activities of the Human Resources Additionally, he/she will focus on delivering HR services that meet or exceed the needs of Associates and enable business success and ensure compliance with federal, state and local regulations and JW Marriott Turnberry Miami Resort & Spa operating procedures.

Position Requirements

• A minimum of 3+ years related experience in a hotel environment preferred.
• A minimum of 3+ years related experience of Benefits & Work Comp management.
• Knowledge of compensation and benefits packages, policies, regulatory laws, workers compensation and work accident procedures.
• Knowledge of ACA requirements, state/country-specific requirements, policies, and regulations.
• Previous experience administering FMLA and leave of absences.
• Knowledge of compensation policies preferred.
• Previous experience with benefit invoices and company reconciliation
• Outstanding communication, interpersonal, written, verbal, and public presentation skills.
• Accurate, detail-oriented, and organized with task management.
• Proficient in HR systems, Paycom is a plus.

Responsibilities

• Maintain positive working relationships with all Associates.
• Communicates changes to the benefit plans in a timely manner.
• Provide an overview of associate benefits to the management team enabling them to educate their associates and answer routine questions.
• Communicate changes to the benefit plans in a timely manner.
• Manage the annual Open Enrollment process by scheduling enrollment sessions and managing communications to educate employees on new and existing benefits.
• Maintain benefit consultant/carrier relationships.
• Develop incentive and employee wellness programs.
• Promote benefits & wellness programs year-round.
• Provides Annual health fair for associates.
• Maintains current understanding of benefit compliance requirements.
• Coordinate with Payroll and HRIS systems on timetable necessary to implement mass benefit updates.
• Assist with HRIS data reviews and cleanup as needed to maintain benefit accuracy.
• Management of leave of absence claims, including FMLA, ADA, short- or long-term disability, and COBRA benefits.
• Manage/oversee the administration of the workers compensation program and work with the carriers appropriately on claims.
• Ensure compliance with all federal and state laws pertaining to benefits administration.
• Maintain an active role on the Hotel's Safety Committee and champion workplace safety programs to ensure regulation compliance, associate awareness, and an accident-free workplace.
• Ensure the timely and accurate preparation, filing, and distribution of all required documents (e.g., OSHA 300A).
• Administer and provide information on 401K program to all eligible associates.
• Supports hotel orientation program for Associates to receive the appropriate new hire training to successfully perform their job.
• Assists in maintaining effective Associate communication channels on the property (e.g., develops daily communications and assists with regularly scheduled property-wide meetings).
• Ensure compliance with all federal and state laws pertaining to benefits administration.
• Ensures Associate files contain required employment paperwork, proper performance management and compensation documentation, are properly maintained and secured for the required length of time.
• Attend monthly department meetings with information Associates on the latest programs and updates to benefits information.
• Develop and run new programs and projects as directed by the Assistant Director/Director of Human Resources.
• Perform any other reasonable duties as required by management.

Education

• 2-year or 4-year degree from an accredited university in Human Resources, Business Administration, related major.

OR

2 years’ experience in the human resources, management operations, or related professional area.

Skills and Abilities

• Ability to communicate in the English language. Second language is a plus.
• Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
• Ability to meet deadlines, work under pressure and work independently.
• Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

• On a continuous basis, sit or stand at a desk for long periods of time in front of a computer screen.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Use the telephone and computer keyboard daily.
• Must be physically fit to lift, pull, and push items up to 50 pounds.
• Also requires standing/walking/reaching and bending throughout shift.