Benefits Coordinator

RESPONSIBLE TO: Director of Human Resources

TERMS OF EMPLOYMENT:

• Benefits Coordinator
• Administrative/Non-Bargaining
• One (1) Full-time position, 260-day position
• Salary: $57-680 - $60,600

Competitive compensation package with salary commensurate with the education and experience of the candidate. An annual contract with provisions for annual review and evaluation will be offered. A fringe benefit package is offered, which includes health, dental, vision, life, and long term disability insurances.

GENERAL SUMMARY OF POSITION: Under the supervision and direction of the Director of Human Resources, this position is responsible for coordinating employee benefit programs, such as health, dental, life, disability and supplemental insurance in accordance with insurance carrier requirements, master agreement language and state and federal regulations. Plans, coordinates and implements the annual open enrollment process for both SISD and applicable local districts, and, where necessary, initiates informational meetings and presentations to educate employees on new and changing benefit programs. Coordinates operations and efficiencies of benefits administration between benefits, payroll, and human resources. Provides service to SISD and local district employees in the area of fringe benefits and employment information as per contractual agreement.

ESSENTIAL RESPONSIBILITIES:

• Responsible for plan administration of employee benefit programs for both SISD and applicable local districts including but not limited to health, dental, vision, life, disability insurance and retirement.
• Provide assistance and guidance to staff in interpreting employee benefits and related policies/procedures including retirement, insurance, COBRA eligibility, IRS section 125 health and dependent care reimbursement, and any other available employee benefits. Assist in preparing and presenting benefit plan information and/or change materials.
• Administer and process all new employee benefits, including new hire benefit enrollment applications and related documentation in accordance with relevant policies and rules; review completeness and accuracy of benefit applications and documentation.
• Utilize district software system (Skyward) in order to process the appropriate insurance payroll deductions including insurance enrollments, changes, terminations, and open enrollment.
• Participate in new employee orientation sessions for all staff, presenting benefit choice options and assisting with completion of forms.
• Administer the open enrollment process for annual and special open enrollment periods for both the SISD and applicable local districts; schedule and conduct open enrollment meetings/information sessions and process insurance applications and changes/adjustments generated through the open enrollment process.
• Coordinate with the payroll department during open enrollment/new hire processes to insure accuracy of payroll deductions related to insurance premiums.
• Audit and reconcile monthly insurance invoices for accuracy and process monthly payment to vendors through the business office, in a timely manner; maintain census data for plans.
• Utilize online programs, if available, through various insurance companies for employee enrollment, updates/changes and terminations.
• Communicate, via phone, e-mails or meetings, with insurance companies and providers to resolve employee enrollment and/or claims issues/questions/concerns. Prepare insurance/employment verification letters as needed.
• Oversee the maintenance of updated benefit information resources on the SISD web page.
• May be involved in the preparation, collection and compilation of statistical and other pertinent data needed for effective collective bargaining.
• Collaborate with the Human Resources Manager on long-term disability, insurance discontinuation, and COBRA requirements to ensure appropriate benefit implementation in these areas.
• Administer COBRA, including the issuance of COBRA notifications when appropriate and maintenance of enrollments/monthly billings.
• Attend insurance conferences, workshops and seminars to keep abreast of current topics. Monitor legislative changes in employee benefit programs and recommend adaptations to policies/procedures for compliance.
• May serve as a representative of the district in communication with various insurance carriers and at workshops and company sponsored insurance meetings.

• In collaboration with the HR Manager and Payroll Coordinator, responsible for resolving Skyward finance issues as presented, identify department areas of improvement, and provide solutions to implementation to increase department efficiencies.
• Works in collaboration with the HR Manager and Payroll Coordinator to provide assistance and support in order to provide seamless continuation of services of the Human Resources department.
• Process tuition reimbursement requests, per policy. Coordinate with the Finance Department regarding payment, and communicate outcomes with affected employees.
• Maintain confidential data files and follow district policies and procedures related to the sharing of confidential information. Ensures the privacy of employee health information. (HIPAA)
• Any and all other duties as assigned by the Executive Director/Director of Human Resources.

OTHER SKILLS

• Ability to have a positive attitude and establish professional relationships in working with staff, local school districts, and community members. Demonstrate awareness and vision with respect to quality customer service to internal and external customers.
• Highly organized and able to work independently; demonstrate initiative and be a self-starter in the completion of tasks, ability to follow tasks to completion in a timely manner.
• Ability to work in a team setting.
• Know or ability to learn, insurance terminology, and related rules, regulations, procedures, and legislation relative to employee benefits.
• Ability to develop and write reports, business correspondence, procedure guidelines, and all other types of related written information and materials associated with a Human Resources department.
• Demonstrate confidentiality practices of work product at all times.
• Perform duties and responsibilities with an awareness and concern of all District requirements and Board of Education policies.
• Must be able to work in a flexible work environment with respect to hours, work assignments, and all other requests as presented by the HR/Payroll Supervisor and/or Executive Director of Human Resources.

QUALIFICATIONS:

• Bachelor’s Degree from an accredited university in Business Administration, Human Resources, or related field required. A minimum of an Associate’s Degree in similar areas and/or substantial experience in insurance/benefits/human resources will be considered.
• Minimum of two (2) years of experience with managing employee benefit insurance plans, preferably in a public school setting.
• MSBO Human Resources Specialist certification or ability to obtain within three (3) years.
• High level of proficiency in use of business technology, including Microsoft Office Suite and Google platforms. Must be able to learn and become proficient in the use of the District’s Finance/Payroll and HR Management software program, especially as related to fringe benefits.
• Ability to understand the provisions and implementation of benefits covered under collective bargaining agreements.
• Demonstrated understanding of accounting, billing, reconciliation, etc. in all areas of insurance.
• Must demonstrate understanding of fringe benefits, including a good understanding of the legal issues/legislation related to such.
• Communication skills, both written and verbal, must be highly developed to be able to effectively present information and respond to questions from a diverse population of both internal and external customers.
• Demonstrated proficiency, accuracy and timeliness in the handling of detailed work assignments.
• Demonstrated ability to collect, organize, analyze and communicate/report appropriate benefits and employment information.
• Demonstrate a high level of discretion, confidentiality, and integrity.
• High level of decision-making abilities required.
• Ability to deal with constant and diverse changes in daily job responsibilities.
• Willingness to receive additional training to improve job skills.

Frontline Job ID 3854

Job Type: Full-time

Pay: $57,680.00 - $60,600.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Saginaw, MI 48603: Relocate before starting work (Required)

Work Location: In person