Benefits And Hris Specialist

ABOUT US:
Inver Grove Heights Schools is a thriving and growing district with nearly 4,000 pre-kindergarten through 12th grade students in six schools. Our mission is to inspire students, innovate in its programming, and help students excel and make a positive impact on our community.
We are committed to build core life skills into student daily learning and use Positive Behavioral Interventions and Supports (PBIS) to develop students personally as well as academically. We are proud to have a school system that is competitive in academic test scores and known for being student-focused.
"ISD 199 is large enough to offer excellent opportunities to students while being small enough to feel like a family." Elementary Teacher
POSITION OVERVIEW:
Responsible for providing support services in the areas of human resource and employee information/data management; employment contract management/interpretation; labor relations support, and other areas of administrative support for the Human Resources Department. Coordinates employee benefits program.MINIMUM QUALIFICATION:

• At least 2 years of post-secondary education in Human Resources, Business Management, Accounting, Administrative Services, or related fields. Bachelor's degree is preferred.
• 2-4 years human resources, payroll, accounting and/or administrative support experience or equivalent combination of education/experience.

Required Knowledge:

• Knowledge of HR laws and regulations.
• Knowledge of union contracts.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of computers and computer programs including Microsoft Office, Skyward business applications, database programs, or related applications.
• District policies and procedures.
• Concepts, principles and procedures of benefits administration.
• Principles and practices for providing customer and personal services.
• Administrative principles and practices, including Microsoft office suite.
• Applicable laws, codes and regulations.
• Records management principles and practices.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Strong microsoft excels or google worksheet skills.
• Effective human relations skills, personal initiative, and a collaborative work style.
• Analytical and math skills.
• Demonstrate a customer friendly attitude toward others. Follow through to meet the customer’s needs.
• Prioritize and schedule work tasks. Complete tasks within established deadlines.
• Produce quality, accurate work. Work productively.
• Maintain an effective organizational system.
• Demonstrate initiative and flexibility to adjust to unexpected changes in work demands.
• Admit mistakes and learn from them.
• Maintain confidentiality.
• Demonstrate a consistent work attitude. Has an excellent work commitment.
• Identify the appropriate action steps to reach goals and carry them out.
• Maintain a positive attitude in daily routine and in unexpected, stressful, or emergency situations.
• Desire to expand job knowledge and improve performance.
• Performing professional-level benefits duties.
• Interpreting, applying and explaining applicable laws, codes and regulations.
• Maintaining accurate records and files.
• Preparing clear and concise reports, correspondence and other written materials.
• Using initiative and independent judgment within established procedural guidelines.

ESSENTIAL FUNCTIONS:

• HRIS Specialist (75%)
• Maintain paper and electronic employment data records, including entering all employees in multiple HRIS systems (ERP, Absence Management, Applicant Tracking, Professional Portfolio Management, Performance Evaluations, etc).
• Generate requested reports from all available HRIS systems.
• Ensure that financial/budgeting systems contain accurate data related to staffing and that the information contained within financial management systems is accurate and consistent with HRIS information.
• Assist with notifying the union officials of new employees as required by law.
• Prepare items for the School Board.
• Assist with entering new hires/terminations as well as other employment status changes into the TalentEd performance management system and assign appropriate evaluation processes to staff with guidance from the Supervisor of Human Resources.
• Prepare vouchers and pay invoices for services related to the Human Resources Department.
• Generate communications and status documents related to employee information updates.
• Manage paper filing and e-filing of employment records including data retention, transfer, storage, etc.
• Assist with providing necessary data for contract negotiations and costing analysis.
• Interpret labor agreements to aid in responding to employee questions and requests and to determine accuracy of data in information systems..
• Assist with data collection during employee meetings, negotiations, interviews, or other general HR meetings.
• Serves as District contact for MN Unemployment claims. Reviews, responds and processes unemployment claims.
• When notified of employee leaves of absence, assist with appropriate reporting and employment status change implications for payroll. Report Teachers’ leaves of absence to TRA.
• Serve as a contact for the District’s time and attendance systems and assist staff with various questions regarding timesheets, time off, pay records, etc. Conduct regular monitoring and maintenance as well as provide training on the HRIS systems as needed.
• Serve as a contact for Teacher Licensure issues. Ensure compliance with state licenses for certified staff. Receive, record, and file licenses in personnel files and with the MN Dept of Education.
• Coordinate with Payroll/HR Associate to ensure annual and/or ongoing Terms of Employment documentation is provided to appropriate staff.
• Under the guidance of the Supervisor of Human Resources, administer the professional growth database for licensed staff and respond to appropriate requests related to compensation transactions (lane changes, tuition reimbursement, etc).
• Manage, update and post seniority lists for various labor groups.
• Coordinate the creation and submission of the annual STAR reporting to the state of MN.

• Benefits Specialist (25%)
• Plans and coordinates benefits programs and systems; coordinates with the Director of Human Resources and district’s employee benefit’s consultant to develop benefit plans design, achieve goals, and meet state and Federal regulatory requirements.
• Oversees the employee benefits program, including employee counseling, technical research and issue analysis; coordinates benefits programs, including health and disability insurance, flexible spending accounts, retirement, employee leave programs and other benefits programs.
• Submits COBRA and retired employee notification and reconciles with insurance plan enrollments.
• Submits long-term disability and life insurance claims.
• Inputs first report of injuries and manages workers’ compensation records; follows up with employees who are injured to provide support and consultation.
• Supports staff on worker’s comp claims including providing guidance on where to seek medical support and serve as support between employee and workers comp insurance provider.
• Interprets and clarifies benefit summary questions for plan participants.
• Leads insurance committee meetings and assists with benefit plan development.
• Coordinates with wellness coordinator to develop wellness plan and budget. Creates and implements a benefits newsletter, teaching staff about benefit resources, cost saving strategies, and healthy lifestyle habits.
• Establishes relationships with insurance vendors and consultants; works with vendors to prevent problems and resolve customer service issues.
• Organizes and presents information at annual open enrollment meetings.
• Manages and processes a variety of leaves within District, collective bargaining and department guidelines; determines eligibility of leave requests.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Coordinate the creation and submission of the annual ACA report and employee 1095s.

SALARY AND BENEFITS:
Inver Grove Heights Community Schools offers a competitive and comprehensive salary and benefit package.
Salary: Starting at $62,420.80
Schedule: 260 days, 8 hours per day
Apply today and view all career opportunities at https://www.isd199.org/careers.
Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.

ABOUT US:
Inver Grove Heights Schools is a thriving and growing district with nearly 4,000 pre-kindergarten through 12th grade students in six schools. Our mission is to inspire students, innovate in its programming, and help students excel and make a positive impact on our community.
We are committed to build core life skills into student daily learning and use Positive Behavioral Interventions and Supports (PBIS) to develop students personally as well as academically. We are proud to have a school system that is competitive in academic test scores and known for being student-focused.
"ISD 199 is large enough to offer excellent opportunities to students while being small enough to feel like a family." Elementary Teacher
POSITION OVERVIEW:
Responsible for providing support services in the areas of human resource and employee information/data management; employment contract management/interpretation; labor relations support, and other areas of administrative support for the Human Resources Department. Coordinates employee benefits program.MINIMUM QUALIFICATION:

• At least 2 years of post-secondary education in Human Resources, Business Management, Accounting, Administrative Services, or related fields. Bachelor's degree is preferred.
• 2-4 years human resources, payroll, accounting and/or administrative support experience or equivalent combination of education/experience.

Required Knowledge:

• Knowledge of HR laws and regulations.
• Knowledge of union contracts.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of computers and computer programs including Microsoft Office, Skyward business applications, database programs, or related applications.
• District policies and procedures.
• Concepts, principles and procedures of benefits administration.
• Principles and practices for providing customer and personal services.
• Administrative principles and practices, including Microsoft office suite.
• Applicable laws, codes and regulations.
• Records management principles and practices.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Strong microsoft excels or google worksheet skills.
• Effective human relations skills, personal initiative, and a collaborative work style.
• Analytical and math skills.
• Demonstrate a customer friendly attitude toward others. Follow through to meet the customer’s needs.
• Prioritize and schedule work tasks. Complete tasks within established deadlines.
• Produce quality, accurate work. Work productively.
• Maintain an effective organizational system.
• Demonstrate initiative and flexibility to adjust to unexpected changes in work demands.
• Admit mistakes and learn from them.
• Maintain confidentiality.
• Demonstrate a consistent work attitude. Has an excellent work commitment.
• Identify the appropriate action steps to reach goals and carry them out.
• Maintain a positive attitude in daily routine and in unexpected, stressful, or emergency situations.
• Desire to expand job knowledge and improve performance.
• Performing professional-level benefits duties.
• Interpreting, applying and explaining applicable laws, codes and regulations.
• Maintaining accurate records and files.
• Preparing clear and concise reports, correspondence and other written materials.
• Using initiative and independent judgment within established procedural guidelines.

ESSENTIAL FUNCTIONS:

• HRIS Specialist (75%)
• Maintain paper and electronic employment data records, including entering all employees in multiple HRIS systems (ERP, Absence Management, Applicant Tracking, Professional Portfolio Management, Performance Evaluations, etc).
• Generate requested reports from all available HRIS systems.
• Ensure that financial/budgeting systems contain accurate data related to staffing and that the information contained within financial management systems is accurate and consistent with HRIS information.
• Assist with notifying the union officials of new employees as required by law.
• Prepare items for the School Board.
• Assist with entering new hires/terminations as well as other employment status changes into the TalentEd performance management system and assign appropriate evaluation processes to staff with guidance from the Supervisor of Human Resources.
• Prepare vouchers and pay invoices for services related to the Human Resources Department.
• Generate communications and status documents related to employee information updates.
• Manage paper filing and e-filing of employment records including data retention, transfer, storage, etc.
• Assist with providing necessary data for contract negotiations and costing analysis.
• Interpret labor agreements to aid in responding to employee questions and requests and to determine accuracy of data in information systems..
• Assist with data collection during employee meetings, negotiations, interviews, or other general HR meetings.
• Serves as District contact for MN Unemployment claims. Reviews, responds and processes unemployment claims.
• When notified of employee leaves of absence, assist with appropriate reporting and employment status change implications for payroll. Report Teachers’ leaves of absence to TRA.
• Serve as a contact for the District’s time and attendance systems and assist staff with various questions regarding timesheets, time off, pay records, etc. Conduct regular monitoring and maintenance as well as provide training on the HRIS systems as needed.
• Serve as a contact for Teacher Licensure issues. Ensure compliance with state licenses for certified staff. Receive, record, and file licenses in personnel files and with the MN Dept of Education.
• Coordinate with Payroll/HR Associate to ensure annual and/or ongoing Terms of Employment documentation is provided to appropriate staff.
• Under the guidance of the Supervisor of Human Resources, administer the professional growth database for licensed staff and respond to appropriate requests related to compensation transactions (lane changes, tuition reimbursement, etc).
• Manage, update and post seniority lists for various labor groups.
• Coordinate the creation and submission of the annual STAR reporting to the state of MN.

• Benefits Specialist (25%)
• Plans and coordinates benefits programs and systems; coordinates with the Director of Human Resources and district’s employee benefit’s consultant to develop benefit plans design, achieve goals, and meet state and Federal regulatory requirements.
• Oversees the employee benefits program, including employee counseling, technical research and issue analysis; coordinates benefits programs, including health and disability insurance, flexible spending accounts, retirement, employee leave programs and other benefits programs.
• Submits COBRA and retired employee notification and reconciles with insurance plan enrollments.
• Submits long-term disability and life insurance claims.
• Inputs first report of injuries and manages workers’ compensation records; follows up with employees who are injured to provide support and consultation.
• Supports staff on worker’s comp claims including providing guidance on where to seek medical support and serve as support between employee and workers comp insurance provider.
• Interprets and clarifies benefit summary questions for plan participants.
• Leads insurance committee meetings and assists with benefit plan development.
• Coordinates with wellness coordinator to develop wellness plan and budget. Creates and implements a benefits newsletter, teaching staff about benefit resources, cost saving strategies, and healthy lifestyle habits.
• Establishes relationships with insurance vendors and consultants; works with vendors to prevent problems and resolve customer service issues.
• Organizes and presents information at annual open enrollment meetings.
• Manages and processes a variety of leaves within District, collective bargaining and department guidelines; determines eligibility of leave requests.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Coordinate the creation and submission of the annual ACA report and employee 1095s.

SALARY AND BENEFITS:
Inver Grove Heights Community Schools offers a competitive and comprehensive salary and benefit package.
Salary: Starting at $62,420.80
Schedule: 260 days, 8 hours per day
Apply today and view all career opportunities at https://www.isd199.org/careers.
Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.