Awwu Executive Administrative Assistant (Administrative Officer) - Range 14 / Non

Salary : $62,025.60 - $79,268.80 Annually
Location : 3000 Arctic Blvd., AK
Job Type: Regular
Job Number: 2023-09255
Department: Anchorage Water & Wastewater Utility
Division: AWWU Customer Service
Opening Date: 12/14/2023
Closing Date: Continuous
Job Information
Open to the general public and any current Municipal employee.
This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.
DEPARTMENT: Anchorage Water & Wastewater Utility (AWWU)
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION: 3000 Arctic Blvd
Example of Duties
Under general direction from the Division Director, responsible to develop, monitor, review, and report on the Division's operating and capital budget, expenditures and projects. Coordinate and schedule the Division Director's meetings and conferences. Research relevant policies and procedures, municipal codes, personnel rules, Utility tariffs and collective bargaining agreements as issues arise. Coordinate, investigate and respond to inquiries for information for the Division Director. Provide administrative and executive support to the Division Director and Division managers and supervisors. Administer Division service contracts, and review and approve procurement activities for the Division. Administer the recruitment process and assists with personnel related issues and documentation. Administer and maintains the Divisions electronic document management system. Develop, maintain and monitor Division operating policies and procedures, prepares and maintains monthly Division status reports. Responsible for Division travel, training, and tuition requests. Serve as Archives Coordinator for the Division. Must be proficient with multiple software applications, professional business letter writing, English grammar, report formatting, and presentation development. Perform other related duties as required.
Participate in major emergencies or disasters as outlined in AWWU's Disaster plan matrix, which defines each employee's potential duties and responsibilities. This may include 12-hour work shifts, which may continue for 72 hours or more starting at any time an event might occur, seven (7) days a week, 24 hours per day. Perform other related duties as assigned.
Minimum Qualifications / Substitutions / Preferences
Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience working as an executive assistant and/or an advanced ADMINISTRATIVE ASSISTANT.
OR
Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and four (4) years of experience working as an executive assistant and/or an advanced ADMINISTRATIVE ASSISTANT.
OR
High school diploma, GED or equivalent and six (6) years of experience working as an executive assistant and/or an advanced ADMINISTRATIVE ASSISTANT.
Must possess a valid State of Alaska driver's license by time of hire.
Preferences:

• Ability to make independent decisions and maintain a high level of confidentiality
• Excellent oral and written communications skills
• Strong review, editing and attention to detail skills
• Ability to demonstrate strong organizational skills
• Excellent customer service skills
• Proficiency in MS Word, Excel, Outlook, Teams
• Familiar with SAP, SharePoint and budgeting skills

Additional Important Information
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to . E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska driver's license and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaska driver's license was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant.
All required certifications and licenses must remain current for the duration of employment.
Military Service Interview Preference:
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:
Once an applicant clicks the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday - Friday 8:00 a.m. - 5:00 p.m. Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:

• Medical/Dental/Vision/Audio
• Life Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability
• Flexible Spending Accounts - Health and Dependent Care
• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays

For an overview of our medical benefit package go to
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes
• No

02
Are you a current Municipality of Anchorage employee?

• Yes
• No

03
Which of the following best describes your level of education as it relates to this position?

• None/less than High School
• High School Diploma / GED / Equivalent
• Associate's Degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
• Associate's Degree in a different field
• Bachelor's Degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
• Bachelor's Degree in a different field
• Master's Degree or higher in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline
• Master's Degree or higher in a different field

04
How many years of experience do you have working as an executive assistant and/or an advanced ADMINISTRATIVE ASSISTANT?

• 0 years to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6 years to less than 8 years
• 8 years or more

05
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
06
How many years of experience do you have developing, tracking, and/or reporting of operating and capital budget expenditures and projects?

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6 years or more

07
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
08
How many years of experience do you have administering the recruitment process and/or assisting with personnel related issues and/or maintaining highly confidential information?

• less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6 years or more

09
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
10
How many years of experience do you have administering and mantaining electronic document management systems?

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years to less than 6 years
• 6 year s or more

11
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
12
Do you have experience with SAP?

• Yes
• No

13
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
14
Do you have experience using SharePoint and/or developing and maintaining a web page?

• Yes
• No

15
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
16
How would you rate your proficiency level in MS Excel?

• Expert
• Advanced
• Intermediate
• Beginner
• No experience

17
How would you rate your proficiency level in MS Word?

• Expert
• Advanced
• Intermediate
• Beginner
• No experience

18
How would you rate your proficiency level in Outlook?

• Expert
• Advanced
• Intermediate
• Beginner
• No experience

19
How would you rate your proficiency with MS...