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Form of workWho We Are
Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 14 states across the Midwest and western United States, and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!
Why You'll Love Working Here
At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.
Typical Day in the Life
A typical day as an Administrative Assistant might include the following:
- Utilize Engagement software to complete a wide range of tasks.
- Perform the preparation, editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks.
- Ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
- Prepare and assemble reports, company materials and client documents as directed.
- Conduct math checks, proofing and formatting of financial statements before they are processed.
- Process client confirmations.
- Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment.
- Make arrangements for various meetings via conference calls, video conference and webcasts.
- Process expense reports for partners and managers.
- Assist with processing outgoing mail and organize incoming mail for partners as directed.
- Responsible for audit scheduling.
- Coordinate catering for meetings.
- Prepare monthly billing statements for Audit partners.
- Make travel arrangements for auditors.
- Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying.
- Assist in office-wide duties such as mailings, form letters, distribution lists and data updates.
- Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed.
Who You Are
- You have an Associate's degree (preferred) and 2 years of past administrative support experience.
- You thrive in a high-volume, fast-paced work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You are proficient in Microsoft Excel including the ability to create spreadsheets, perform data entry, use basic formulas (e.g., SUM, AVERAGE, IF), and generate simple charts and graphs
- You are proficient in Microsoft Word including formatting, creating tables, and utilizing mail merge functions .
- You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
- You are able to work overtime as needed.
- You love collaborating and being part of a team but also enjoy working alone with limited supervision.
- This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.
What to Expect Next
We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
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