Attendance Clerk - Spencer Butte Middle School

Position Summary

This is a full-time, 1 FTE/8 hours per day position working on the CL-10 (213 days per full school year) schedule, Mon-Fri, 7:30 a.m.-4:00 p.m.
1. Performs clerical activities typically oriented to documentation and processing of student attendance records.
2. Coordinates and prepares reports, maintains records requiring compilation and classification of varied information, and maintains control functions where legal time limits and procedural requirements are critical.
Essential Functions:

• Independent compilation of information and record according to procedural regulations; document student attendance and notify parent/teacher.
• Maintain knowledge of federal, state and district laws and codes regarding attendance requirements.
• Complete reports for state and district personnel. Maintain accurate, up-to-date records and supply administrators with correct information when necessary.
• Compose memos and correspondence; distribute as necessary to subordinates, teachers, students, and parents.
• Use computer for data entry and assembly; research, retrieve and print records or documents for department use when requested.
• Order departmental supplies and maintain inventory.
• May receive, sort and distribute in-district and U.S. mail.
• May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages.
• May assist at registration sessions and workshops, or in enrolling and withdrawing students.
• Maintains regular and prompt attendance.
• Performs other related duties as required.

Required Knowledge, Skills and Abilities

• Demonstrated competence in typing, data entry and use of current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
• Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping.
• Highly developed written and verbal communication skills. Ability to communicate effectively with public, parents, students, staff and public service organizations. Ability to establish and maintain effective working relationships.
• Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions.
• Ability to work independently. Ability to schedule research, compilation, and timely submission of required district and state reports. Respect for confidentiality.
• Experience differentiating practices for diverse populations.
• Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications

Previous training in secretarial, clerical and bookkeeping practices and procedures. Two years secretarial or clerical work including experience in data processing or EDP terminal operation.
Bilingual proficiency and/or multicultural experience strongly preferred.

To view the complete job description visit: https://www.4j.lane.edu/hr/jobdescriptionsandclassif/classifieddescriptions/

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.
It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.

There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.
Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position’s benefit eligibility.
For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.