Associate Producer, Performing Arts

About BRIC:

BRIC is a leading arts and media institution anchored in Downtown Brooklyn whose work spans contemporary visual and Performing Arts, media, and civic action. For over forty years, BRIC has shaped Brooklyn’s cultural and media landscape by presenting and incubating artists, creators, students, and media makers. As a creative catalyst for their community, BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC builds Brooklyn’s creative future.

About the Associate Producer, Performing Arts Role:

BRIC seeks an Associate Producer to work with the Performing Arts team to provide administrative and operational support of performances & residencies, which includes the BRIC Celebrate Brooklyn! Festival, BRIC JazzFest, and other BRIC programs. The AP will manage all artist contract administration and assist with all rehearsals, performances, and Performing Arts operations to ensure high-quality artist/audience experience and production values.

What You’ll Do in the Role:

The Associate Producer will be responsible for the following in addition to any other

project as assigned by their manager, Performing Arts, Producer.

Artist Services & Producing Support:

• Collect artist marketing assets and distribute to internal teams, processing marketing requests and initiatives as needed.
• Track artist social media & promotion terms.
• Coordinate with the marketing team to collect, edit and print program copy for BRIC House performances.
• Assist producers in building and maintaining relevant show documents for both BRIC Celebrate Brooklyn! and BRIC House Performing Arts events.
• Support Performing Arts Producer on BRIClab artist residencies, including liaising with artists, Production and Operations staff.
• Assist with various BRIC House programs and processes as needed
• Coordinate guest lists for artists and other guests, both pre-show and on site.
• Manage day-of performance logistics at BCB! and performance and other event logistics at BRIC House as assigned, including dressing room assignments, hospitality, parking, & guest list requests, coordinating with producing and production staff.
• Manage thank-you notes and invitations.
• Ensure a smooth artist/audience engagement.
• Participate in programming and curatorial processes - research artists, tracking details and creating presentation documents.
• Contribute ideas to collaborative processes.
• Additional responsibilities as assigned by manager

Contracts:

• Work in close collaboration with Performing Arts, Producer to: Manage high-volume artist contract administration including drafting templates, mark-ups, processing signatures, communicating with several outside agencies and the Producers & Executive Director, BRIC Celebrate Brooklyn!
• Work directly with artist teams & producers to fulfill contract terms, including ticketing, travel, promotion/marketing obligations, accommodations, transportation, hospitality, and payment terms.

Administrative:

• Assist with event recap materials by creating briefs and/or decks, sourcing data and photos as assigned.
• Track & manage all artist and vendor payments for the Performing Arts department.
• Support hiring process for BRIC Celebrate Brooklyn! Intern and work with Artist Services Intern.
• Manage departmental contact lists.
• Prepare meeting minutes, correspondence and other documents
• Work on special projects as needed.

You’ll Bring these Skills and Strengths to the Role:

Mission & Values Alignment:

• A passion for BRIC’s support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.

Commitment to Equity & Inclusion:

• Desire to bring an equity lens to the tasks within the Program Associate function.

Experience & Qualifications: The ideal candidate will have 3-5 years experience in Performing Arts and experience with artist contract administration. Degrees or training in the arts or communications are a plus. Proactive, self-starter with excellent organizational skills and superior attention to detail. Excellent computer skills including Microsoft Office & Google Suite required. Experience with ticketing software is a plus.

• Ability to handle multiple tasks simultaneously and meet deadlines.
• Strong interpersonal skills, including ability to work with several
• different stakeholders with diplomacy and tact.
• Ability to work as a team member and/or work independently and take initiative as appropriate.
• Ability to make sound decisions in a deadline-oriented environment.
• Interest and availability to work a flexible schedule (i.e. nights and/or weekends) as needed.
• Strong desire to build knowledge of arts administration and producing
• An interest in music, dance, theater, and multi-disciplinary performance.

Other Things to Know:

• Compensation: The annual salary range for this position is $45,000 - $50,000.
• Status and location: This is a full-time, non-exempt role based in Brooklyn, at the Prospect Park Bandshell, at our Brooklyn offices in Fort Greene and/or Remote.

• Benefits: BRIC has a comprehensive benefits package, including: paid time off, access to 403b retirement plan, pre-tax transit cards, medical flexible spending plans and more. The best part - BRIC currently pays 100% the premium for employee medical, dental and vision coverage starting 60 days from your hire date.

• Mission & Values: BRIC is committed to building Brooklyn's creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.

• Time Commitment: General office hours are 10am - 6pm, Monday-Friday. This schedule changes as needed for performances. Must be available all Thursday, Friday & Saturday evenings in the summer. Additional evenings will be required and dates will be submitted in advance.

• Physical Demands: As this is an in-person, events based role, there will often be physical demands that may include but are not limited to:
  • Moving / Carrying objects of approximately 25lbs
  • Fast-paced environment working approx 32-35 performances per festival
    • Quickly crossing festival grounds for various needs and communication with team leads
  • Ability to work in an outdoor environment for long hours during shows
    • Rain or shine events (except for cases of extreme weather)
  • Ability to stand and move around venue space for several hours at a time

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How to Apply:

All applicants must submit a resume together with a cover letter outlining the ways in which their skills and experience align with our specific needs via our online application portal found here on our website. Candidates of color and from traditionally underrepresented backgrounds are highly encouraged to apply.

BRIC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive

consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision.