Associate Director of Facilities Management

Basic Qualifications

• Bachelor's degree or an equivalent combination of education, training and experience. Major or concentration in Facilities Management, engineering, architecture or a facility-related field preferred
• Five plus years of Facilities Management experience with a minimum of 4 years in a supervisory /management role. This experience must include:
  • Comprehensive knowledge of Facilities maintenance planning and management; staff management and development; operating and capital budgets, utilities operation and management; energy conservation; vendor and consultant management; and design and construction.
  • Knowledge of OSHA regulations, building codes, environmental agency requirements, life safety standards, etc. required.
  • Fluency with Microsoft Office suite; specifically, Outlook, Word, Excel and PowerPoint.
  • Ability to provide superior client service to all levels of the organization with diplomacy, tact, and confidence is required.

Additional Qualifications and Skills

• Experience with Facilities Management in a higher education environment.
• Ability to define and implement process and procedures, perform independently, and collaborate with others is critical.
• Certified Facilities Manager and Certified Energy Manager certifications are strongly desired.
• Functional knowledge of CAD is a plus.

Additional Information
Please note that cover letters are required for every application for a position at the Harvard Radcliffe Institute.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Interviews:
We will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process.
Flex Work Note:
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Cambridge, MA based campus several days a week. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role may be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
About the Harvard Radcliffe Institute:
The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures and Engagement fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender and society.
We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, the Harvard Radcliffe Institute at Harvard University may be exactly the employer you have been looking for.
Position Description

• Oversees and supports the maintenance and operation of all mechanical, electrical, plumbing, life safety systems, and elevator systems. Develops and manages these components of the Operations budget.
• Develops a long-term energy use and sustainability plan, including energy reporting for the Institute, and works closely with the Building Systems Manager to implement the plan.
• Oversees all aspects of building operations including the maintenance and management of the physical plant, custodial services, contracted services, and work order and building management systems.
• Manages a highly functioning customer service/help desk within a Facilities Management environment; develops and implements regular customer service assessments and reporting.
• Working with the Director of Facilities Management, develops, prioritizes, maintains, and budgets a 5-year plan for operating projects.
• Project manages and/or provides project oversight for minor construction, renovation, and infrastructure projects to ensure proper quality and that budget and time schedules are met.
• Ensures all staff are trained in appropriate fields, standards, and policies, including compliance with all Harvard University, City of Cambridge, and Commonwealth of Massachusetts facility standards.
• Works with the Director of Facilities Management to evaluate and project future facility needs and proposes options to achieve them; writes regular facilities and project updates for all Institute stakeholders.
• Partners with the Director of Facilities Management in emergency preparedness, practice, and response.
• Represents HRI Facilities on university-wide facility-related committees and subcommittees.

Supervisory Responsibilities:

• Supervises the work of assigned staff.
• Carries out supervisory responsibilities according to the Institute's / University's management policies, procedures, and any applicable laws.
• Responsibilities include hiring and training, planning, and assigning work, conducting annual performance appraisals, addressing performance issues, and resolving problems.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Physical Requirements
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit at a desk for a minimum of seven hours a day and complete tasks requiring repetitive use of hands; must have ability to access construction projects: climbing scaffolding, walking through construction sites, etc.; able to lift in excess of 50 lbs. and assisting others to do the same; must be available to respond to emergencies during off-hours.

Working Conditions

• Work is performed indoors in an office environment, but significant time is also spent in buildings and on grounds, including in mechanical rooms and other spaces with difficult access.
• The employee must be able to perform duties in an outdoor environment that includes exposure to loud noises, temperature extremes, and inclement weather conditions.
• Travel to construction sites prior to and during construction is required. There may be limited exposure to dust, construction debris, etc.

Job Summary
The Associate Director of Facilities Management will supervise the Radcliffe Institute's physical plant operations including building operations, energy management systems, and safety/security systems to provide a safe, healthy, and comfortable environment for staff, students, fellows, and all Radcliffe affiliates. Reporting to the Director of Facilities Management, the Associate Director ensures the physical operations of the Institute meet budgetary and strategic objectives. During emergency situations and severe inclement weather, this position is designated as essential and critical to the operations of Radcliffe.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
Benefits
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.