Associate Dean Of Student Services- Il- Student Services

Summary

The Associate Dean of Student Services is a vital leader responsible for overseeing student activities, counseling, advising, and disability and other related Student Services for the Downers Grove campus. Reporting directly to the Dean of Student Services, the Associate Dean of Student Services is tasked with assisting in disciplinary meetings or investigations, receiving and assisting the Dean of Student Services with Title IX complaints pertaining to students, and attending Academic Review Committee meetings and/or Student Promotion and Graduation Committee meetings. The Associate Dean of Student Services works closely with Academic Deans, Program Directors, faculty, and staff on the Downers Grove campus to holistically support MWU students through their life cycle from orientation to graduation.

Essential Duties and Responsibilities

• Assist the Dean of Student Services with aligning all Downers Grove student activities and programs in coordination with the Student Services staff on the Glendale campus to ensure the alignment of all student activities and programs between Downers Grove and Glendale campuses. This includes coordinating efforts to promote equality in programs, shared events, and student experiences.
• Meet with and counsel students to address any issues or concerns regarding any campus related issues that may arise.
• Counsel students and collaborate with their Academic Dean to provide guidance and support when addressing instances of unprofessional behavior or situations where they may pose a threat to themselves or others.
• Act on behalf of the Dean of Student Services to ensure students are successful academically, emotionally, and personally, answering emails and solving problems that may arise.
• Provide mental health support and direction to students in all academic programs and colleges regarding students’ mental health, social well-being, and academic successes.
• Assist the Dean of Student Services with negotiating insurance costs and needs, approving orders for supplies and student activity events, and aligning policies, procedures, and documents across both campuses.
• Communicate with all students that request accommodations, answering questions from all programs and the testing center or course directors regarding accommodations.
• Effectively communicate with students to address campus-related concerns, encompassing areas such as safety and security, immunization requirements, quiet hour policies, insurance matters, pandemic-related issues, and any other student-related concerns that may arise.
• Support the Dean of Student Services in reviewing testing center irregularity reports, conducting investigations into cases of academic/professional dishonesty, and effectively summarizing the findings in reports to the relevant Academic Dean.
• Receive and process Title IX complaints concerning students, actively supporting the Dean of Student Services in arranging meetings with students to investigate and document all relevant circumstances associated with the complaints.
• Provide assistance, as needed, to the Dean of Student Services with Title IX hearings.
• Review positive student drug screenings and work with the Dean of Students and the Academic Deans to facilitate additional drug screenings for students who consistently test positive. Support the Deans with arranging substance abuse assessments conducted by trained professionals.
• Attend Student Promotions and Graduation/Academic Review Meetings and ensure that committee members are following the course catalog of the matriculation year of the student.
• Oversee and coordinate New Student Orientation, update the orientation canvas course each year, partner with colleges/programs to create orientation programs, and assist the Dean of Student Services with composing welcome and orientation letters.
• Assist the Dean and/or chair of the Disability Services Committee with student accommodation requests, communications, and meetings.

Supervisory Responsibilities

This job supervises the Student Services administrative assistants, the Manager of Student Counseling, the lead person for Student Activities and the Wellness Recreation Center, as well as the Manager of Student Housing.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A terminal degree (Ph.D., Ed.D., or other related healthcare doctorate degree). Must have a minimum of 5 years of relevant experience in a higher education setting, including previous academic teaching and advising experience. Knowledge of federal regulations including but not limited to FERPA, Title IX, and the Clery Act, is advantageous. Excellent interpersonal, communication, crisis response, and conflict management skills are required. Working knowledge of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act desired.

Computer Skills

Computer proficiency in MS Office (Word, Excel, Access, Outlook) and Adobe Acrobat required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to talk or hear. The employee is regularly required to stand, walk, sit, and use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms, and taste or smell. The employee must occasionally lift and /or move up to 10 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may occasionally be exposed to outdoor weather conditions. The noise level in the work environment is usually quiet.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences, and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the healthcare team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long-term disability, and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care accounts. We offer a work-life balance with a competitive time off package including paid holidays, sick/flex days, personal days, and vacation days. We offer a 403(b)-retirement plan, tuition reimbursement, childcare subsidy reimbursement program, identity theft protection, and an employee assistance program. Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.