Associate Creative Producer

Job Title: AssociateCreative Producer

Group/Team: Production

Reports to: Sr. Director, Production

Location: Remote

Employment Type: FT,Salary, Exempt

Travel Requirements: up to 60%

WHO WE ARE

Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Opus Agency is made up of three core groups: Enablement, Growth, and Experience. The Experience Group is composed of creative, production, and technical teams working in deep collaboration to bring world-class events and experiences to life. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved.

Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world.

If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.

WHAT WE ARE LOOKING FOR

Opus agency seeks an Associate Creative Producer to support our portfolio of live events, expos and activations from concept through onsite execution. The Associate Creative Producer will manage and own the creative media and assets on virtual, live and hybrid events. The Associate Creative Producer will be responsible for budgeting, schedules, team management, client relations, vendor management and the day-to-day management of the project.

Successful candidates will be able to creatively and quickly resolve issues, be an effective team member, and provide creative support for all events. Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

• 5+ years of experience managing creative projects
• Microsoft Office suite, Google Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com experience is a bonus
• Experience presenting and supporting concepts to internal and external teams and clients
• Ability to work independently, in a team, and as a report to a project lead
• Ability to support and work collaboratively with different workstyles, teams, clients seamlessly
• Successfully perform in a high stress, fast-paced environment
• Accept changes with short notice and tolerate frequent interruptions
• Ability to maintain high levels of confidentiality
• Thrive on collaboration with team members
• Work independently and interdependently

ESSENTIAL RESPONSIBILITIES

• Support the creative team as needed from a logistical standpoint.

• Advocate for client creative needs with the team understanding the budget and information needed to support from a production standpoint.
• Manage client in partnership with the Creative Director and Executive Producer
• Direct client communication to assure team can focus on the deliverables and ensure communication is organized and responsive
• Respect and understand the creative process on a project
• Track all creative deliverables through team tools and in accordance with client needs.
• Communicate clearly with team members and clients
• Be the connective tissue holistically and know the project inside and out to ensure successful results
• Create and manage approved budget, tracking all related financials related to project and/or workstream
• Set timelines and associated milestones for all projects, integrating with other service lines when required
• Drive process and timeline with internal and client teams for creative design, reviews, and approvals AND vendor partners on deadlines, proofs, final file delivery and onsite execution
• Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Report weekly to project lead on all updates including team hours, budget changes and updates
• Manage internal and client facing documents including but not limited to: signage grids, signage plans, integrated space plans, attendee journey docs, furniture grids, etc.
• Lead internal and external meetings, take notes, set agendas, follow up on action items for the creative team
• Go above and beyond to ensure client and company success
• Effectively manage a high volume of work and consistently provide a high quality of work output
• Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
• Review creative layouts with the Creative Director or Creative Lead and collectively provide feedback
• Manage approved scope of project and notify team of any scope changes
• Manage timeline and workback; communicate changes to the team and clients when necessary - keep the creative team on track; set and meet expectations with clients
• Communicate with Executive Producer weekly on budget updates and when change orders are necessary
• Communicate with the Resourcing team when (budgeted) creative resources are needed
• Set up and lead internal creative review meetings between the project team (prior to client calls)
• Communicate with client the status of creative deliverables
• Identify and track when a new resource is needed to support the deliverable. (Copywriter, Graphics, Animations, UX/UI, Etc.)
• Manage legal reviews as necessary
• Support creative budget reconciliation
• Project wrap and archive content

COMPETENCIES

• Creative problem-solving skills
• Time Management Skills
• Task/project management
• Customer Focus
• Interpersonal Communication
• Professional written & verbal communication
• Presentation Skills

WHAT YOU CAN EXPECT IN RETURN

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules

• Generous time off

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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