Address
Form of workPosition Type:
Keyport Public Schools/Assistant to the School Business Administrator
Date Posted:
10/20/2023
Location:
DistrictASSISTANT TO THE SCHOOL BUSINESS ADMINISTRATOR
To assist the Business Administrator in managing the business affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with the available financial resources.
QUALIFICATIONS:
Keyport Public Schools/Assistant to the School Business Administrator
Date Posted:
10/20/2023
Location:
DistrictASSISTANT TO THE SCHOOL BUSINESS ADMINISTRATOR
To assist the Business Administrator in managing the business affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with the available financial resources.
QUALIFICATIONS:
- High School diploma; courses in bookkeeping, accounting and business mathematics at a collegiate level preferred.
- Minimum experience as determined by the board.
- Effective bookkeeping skills and demonstrated proficiency in data processing and use of automated office equipment and software packages.
- Experience with a human resources information system.
- Good Interpersonal and communication skills. High level of interpersonal skills required to interact with employees, leaders, vendors and others.
- Require criminal history check and proof of US citizenship or resident alien status.
- Posts payroll transactions to various ledgers, journals, and registers; and assists in preparing, adjusting, and closing journal entries and prepares various payroll reports. Reviews payroll transactions for accuracy and completeness, verifies against appropriate documentation, and forwards for processing; inputs payroll data into the computer for tracking, manipulation, and reporting purposes; and compiles and prepares specialized payroll reports for the department. Researches payroll records to assist in the identification and resolution of problems, errors, or inadequacies of payroll information.
- Records employee information such as personal data, compensation and benefits information. Updates employee information. Examines employee files to answer questions from authorized individuals. May administer aptitude tests, answer phones and perform other clerical functions.
- Performs related functions such as:
- Research and answer employee questions regarding pay policies;
- Prepare payroll actions and handle payroll errors;
- Act as a liaison for communication and problem solving;
- Human resource notices (W4's and direct deposit requests);
- Audi and review various payroll data;
- Review salary changes, new hire information and status change;
- Functions as first point of contact for benefit vendors and internal customers;
- Assist in preparing withholding, social security, and tax returns.
- Compiles and processes payroll information including data entry of timesheets, deductions, and related data. May also be responsible for calculation of over time, incentive pay, shift differential etc. Calculates pay by multiplying applicable hours by rate. Prepares deductions for authorized and mandatory deductions. May enter data on hires, terminations, and wage adjustments. Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries. Serves as the primary contact for employee payroll related questions, inquires and concerns.
- Prepares financial statements and cost reports to reflect financial condition of the district.
- Assists BA with annual Open Enrollment process and other special projects as needed. Originates and implements informational sessions. Maintains a high level of knowledge and skill regarding State and Federal laws and regulations governing employee benefits and how they pertain to benefit plans administration, e.g., ERISA, COBRA, HIPAA. Monitors administration of existing programs at the Benefits Center to assure compliance with federal, state, and other applicable regulations. Develops and maintains learning plan to ensure expertise through variety of reading, research, learning programs, seminars, etc. Conducts new hire orientations, both group and individual, explaining options and benefits packages.
- Assists the SBA in the administration of the retirement program, handles retirement paperwork.
- Organizes job functions and work assignments to be able to effectively complete assignments within established time frames.
- Support transition activities, programs, and services between preschool and kindergarten.
- Coordinate and facilitate meetings for preschool intervention and referral team regarding Assists the Business Administrator/board secretary in the preparation of the annual school budget and helps with the administration of all phases of the budget and fiscal responsibilities throughout the year.
- Assists in keeping accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code and board policy, including auditing claims, invoices, and demands against the Board.
- Maintains confidentiality of sensitive correspondence, records and information.
- Performs other related duties as assigned by the superintendent or School Business Administrator.
