Address
Form of workSupports the Procurement Operations Department's business functions, which include; Contract Administration, 1295 Ethics reporting, LBB contract reporting and related reporting, PeopleSoft query reporting, requisition and purchase order workflow maintenance, requisition origination for the Procurement Department, and purchase order receiving. Supports and works towards operational excellence with continuous improvement methodologies and mindset in leading business process change.
ESSENTIAL FUNCTIONS
Assist with preparing formal bid documents for goods and services for the purpose of ensuring that materials are in compliance with all Federal, State, local procurement regulations.
Compile reference data from a variety of sources; including, but not limited to: local and State codes, board policies, vendor sources, etc., to review compliance with College policies and procedures.
Inform HCC staff and vendors regarding procedural requirements; including, but not limited to: ordering and purchasing procedures, available funds, etc., to facilitate the purchasing process with established practices.
Maintain purchasing documents, files and records; including, but not limited to: Requests for Proposals, vendor files, etc., to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
Participate in meetings, in-service training, workshops, etc., and gather information required to perform job functions and convey information.
Perform general and program specific clerical functions; including, but not limited to: answering the telephones, responding to emails, scheduling, copying, emailing, etc., in support of departmental activities.
Process financial data and documents; including, but not limited to: bids, bid/proposal receipts, mail, etc., to update and distribute information and/or to acquire resources to support procurement operation in compliance with established guidelines.
May be required to issue requisitions to request departmental goods and services within assigned limits for the purpose of facilitating on-site ability to acquire required supplies and/or equipment.
Review documents and data; including, but not limited to: incoming requisitions, tabulation sheets, past purchases, reconciliations, inventories, etc., to ensure completeness and accuracy of purchasing process.
Provide customer service assistance to end-users within and outside of HCC, and follow up with vendors regarding all outstanding purchase orders, reference checks and inquiries for items or documents not received by buyers.
Provide system administration for online ordering systems including processing and releasing orders, user set up, approval, and maintenance.
Conduct internet research for buyers to determine sources of supply prior to major purchases or award of contracts.
May be required to send out requests for quotes and determine the best value offered by vendors in relation to small dollar purchases.
Education & Experience
Licensing & Certification
Strong abilities in PeopleSoft related to reporting, requisition creation, and work flow
Working diligently, accurately, and with purpose towards continuous improvement
Ability to meet requirements of several different internal clients
Working Conditions
General office. May frequently be required to walk; stand; sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision and distance vision. Use of personal computing equipment, telephone, multi-functioning printer, photocopier, file cabinets, and calculator. Manual dexterity, ability to lift up to 25 pounds, ability to reach and bend, and use 2-step stool while safely lifting and lowering boxes. Ability to travel to and from meetings, training sessions or other business-related events. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215
The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
Be a part of a dynamic community dedicated to providing the resources, guidance and inspiration needed to create the ultimate student experience: from registration and financial aid applications to the first time they arrive at one of our Centers of Excellence or log in to their first class, from academic success planning to providing a safe environment, and from connecting them with community networks to launching them into the career of their dreams. Make their student experience exceptional.
Houston is a city with limitless possibilities:
Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you're ready to join an amazing team, please apply right away.
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies
David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
