Assistant, Office Services

Responsibilities
Baker Tilly US, LLP (Baker Tilly) is a leading advisory CPA firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles and Chicago. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 145 territories, with 41,000 professionals and a combined worldwide revenue of $4.7 billion.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly US, LLP, employee e-mail accounts are considered property of Baker Tilly US, LLP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly US, LLP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.
Qualifications
The Office Services Assistant is responsible for providing administrative operation support to meet the daily needs of the office location. Works closely with the Senior Assistant, Office Services, Supervisor, Office Services, Manager, Office Services to identify, respond to, and anticipate administrative operation needs and process optimization opportunities. The Assistant, Office Services is an individual contributor role primarily responsible for executing tasks and processes related to the administrative operations of the office location.

• Front Desk - meeting/greeting clients
• Answer phones
• Create & process Mail, FedEx, and Certified mail and update corresponding mail logs
• Maintain Office Space
• Supply ordering
• Maintain the building system to ensure vendors have appropriate access
• Entering COIs into the building system
• Maintain Security Access Badges - Kastle Systems
• Request visitor QR codes for floor access.
• Maintain conference rooms & reception area
• Order catering for meetings/events.
• File, fax, scan, print, and assemble documents.
• Execute conference and meeting room management activities (scheduling, set up, breakdown, organization, etc.). Responsible point of contact for incoming calls, greeting visitors and providing appropriate assistance.
• Execute new hire set up tasks.
• Complete office supply ordering, stocking, and expense entry.

Additional Information

• Minimum of 1+ year(s) experience required / 3+ year(s) preferred in related field
• Certificates (List) Highschool Diploma required or equivalent experience.
• Ability to utilize basic features of Microsoft Office Suite applications with moderate guidance and support
• Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine)
• Ability to execute tasks in a client-centric manner
• Ability to work effectively and efficiently in a team setting and independently
• Ability to take direction, receive and apply feedback, and communicate support needs
• Ability to effectively follow procedures and manage competing priorities
• Ability to demonstrate attention to detail, accuracy and excellent organizational skills
• Ability to work overtime and weekend hours as needed