This person should have a strong interest in event planning and project management. The ideal candidate understands financial services and is highly organized, detail oriented and proactive, with strong time management, leadership and collaboration skills.
Hines-Hosted Events
- Keep our Global Events Tracker up to date with upcoming events.
- Develop and oversee comprehensive project plans for events.
- Manage the build of event websites and invitations on our event platform (Cvent) and assist with list management and attendance tracking.
- Coordinate all event logistics including venue and vendor selection, scenic, catering, AV, transportation, ordering of materials, seating arrangements, etc.
- Work with the related teams requesting and compiling content and other event deliverables.
- Assist with onsite set up and logistics.
- Coordinate logistics for virtual events including build out of virtual platform and filming needs.
- Maintain budgets for Investor Events, ensuring cost-effectiveness while maintaining high-quality standards.
- Track expenses and provide regular updates to the finance team.
- Conduct post-event evaluations to assess the success of each event, gathering feedback from participants and stakeholders.
- Use feedback to identify areas for improvement and implement changes for future events.
- Keep our Global Events Tracker up to date with upcoming events.
- Track attendance, cost and feedback for each conference we attend.
- Research and stay abreast of other conferences in which we can further our brand.
- Assist with the information gathering for conferences including requesting costs, attendee lists, agendas, and sponsorship/speaking opportunities.
- Monitor conference deadlines and execute registrations.
- Coordinate logistics required for sponsorships or speaking roles including submitting sponsor required materials, coordinating marketing materials and tracking speaker prep calls.
- Create pre-event briefing information documents for major conferences.
- Assist with the planning of any ancillary events taking place at a conference.
Bachelor’s Degree in Event Management, Marketing or related field from an accredited institution- Three or more years of previous professional experience, preferably in event planning
- Meticulous attention to detail and a strong passion for planning events
- Ability to handle a fast-paced work environment, multi-task and prioritize
- Organized, proactive and self-motivated individual
- Ability to keep calm and problem solve quickly under high pressure moments
- Strong communication, presentation and interpersonal skills with demonstrated ability to deal effectively at all levels within the organization
- Expert knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel)
- Understanding of event management technologies (Cvent, Aventri) and virtual event platforms (ON24, GlobalMeet, etc.) a plus
- Compensation: $83,600 - $114,840
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.