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Form of work*Position expected to work onsite and hybrid consistent with New York State.
BASIC FUNCTION:
Support the Accounts Payable Manager with the oversight of the Accounts Payable department and ensuring timely and accurate processing of invoices and payments. Participate in the development and compliance with Accounts Payable policies and procedures. Assist in maintaining vendor relationships and managing both internal and external customers.
WORK PERFORMED:
- Assist in managing and scheduling daily work distribution within the AP team;
- Provide oversight to ensure efficient, timely and accurate payments to vendors;
- Review and approve new vendors as needed;
- Review and process grant related payments and other special projects;
- Establish and maintain vendor/voucher templates and speed charts for Account Payable;
- Follow up on vendor, staff, and both internal and external auditors' inquiries in a timely manner;
- Assist in the preparation and filing of the annual 1099 forms;
- Provide voucher entry training in the PeopleSoft A/P system to all staff as required/requested
- Generate reports as requested; and
- Special tasks, projects and analyses as assigned.
MINIMUM REQUIREMENTS:
Education Level Required: Bachelor's degree in accounting, finance or related field.
Relevant Experience Required: 4-5 years proven Accounts Payable experience; Government or non-profit experience preferred.
Knowledge Required: Proficient in Microsoft Excel, Word, and Outlook (PowerPoint a plus); Strong analytical and problem-solving skills; Excellent oral and written communication skills; Skilled in automated accounting software systems, PeopleSoft experience a plus; Ability to multi-task and prioritize workload; Willingness to accept additional responsibility and to acquire additional expertise through training, experience and education.
