Assistant Director Of Maintenance

Position Description:

.The Assistant Director of Maintenance role is to oversee, direct, and educate the daily operations of the maintenance staff. Primary responsibilities will include planning, coordinating, and executing assignments to the maintenance staff to ensure asset performance is achieving corporate established objectives and goals. A director must be detail-oriented and showcase strong leadership, communication, and problem-solving skills. This role will report to the Deputy Director of Maintenance.

ESSENTIAL FUNCTIONS:

Collaborate with both Deputy and Director of Maintenance to oversee day-to-day maintenance activities, including preventive maintenance, repairs, and inspections.

Monitor the performance of Maintenance processes, identifying areas for improvement, and implementing corrective actions.

Oversee various building systems, including HVAC, electrical, plumbing, and fire protection systems, ensuring optimal functionality.

Work together with external vendors and contractors to obtain services, parts, or expertise when necessary.

Conduct weekly payroll for maintenance staff, ensuring accurate and timely processing of payroll, including time and attendance tracking.

Administer disciplinary actions, when necessary, in consultation with HR and upper management, ensuring fairness and compliance with employment laws.

Works in conjunction with property management, leasing department, human resources, and senior leadership to ensure all management directives expectations are being achieved.

Manage a work order automated system to streamline maintenance requests, tracking, and reporting.

Conduct routine inspections of buildings, grounds, and facilities to identify maintenance needs, safety hazards, and compliance issues.

The above is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions

REQUIREMENTS & COMPETENCIES:

Demonstrate strong oral and written communication, problem-solving, leadership, and organizational skills.

Ability to set schedules, allocate appropriate staffing, and exercise time management skills.

Extensive knowledge of building systems including electrical, plumbing, HVAC, custodial, and grounds

EDUCATION / WORK REQUIREMENTS:

An Associates degree from an accredited college and/or Bachelor degree in relative field preferred

Facility or residential maintenance experience: 5 years (Required)

Knowledge of 32BJ and Local 3 union contract

Certifications such as the Facilities Management Professional (FMP) or Certified Facility Manager (CFM) are welcome

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.

Ability to comprehend reports, contracts, and proposals.

Knowledge of budgets, variance reports, and payroll

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use discretion and exhibit high level of confidentiality.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to inspect and direct in field operations as mandated including walking the job site, climbing on ladders, driving variety of vehicles.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SAFETY & SECURITY:

All workers are under obligation to follow rules and regulations pertaining to safety and security. Failure to comply with safety & security rules and regulations will result in disciplinary action up to and including termination of employment

EVALUATION METHODOLOGIES:

This position will be evaluated based on the incumbents ability to prioritize, time management skills and flexibility. In addition, the incumbents performance will be measured and evaluated according to the standardized tool used for all employees providing service to internal and external customers and incorporating Companys policies and procedures.