Assistant Director

Reports to: Property Management Director – Marketing & Logistics

FLSA Classification: Non-Exempt, full-time

Job Summary:

The Assistant Director provides office coverage during manager absences, supports managers with onsite functions, and assists with other departments as determined by supervisor.

· Must have 4+ years of multi-family housing management experience

Schedule & Location: A shared calendar is available for Department Heads to request assistance as needed.

· Monday through Friday, 35 hours/week

· Primary responsibility will be office coverage

· Secondary responsibility will be onsite support throughout entire portfolio

· Ability to help with other department projects when available

· This position is not remote from home. When not on assignment at a property, computer/projects are to be completed at the main office.

Duties/Responsibilities:

1. Onsite Office Coverage:

- Cover onsite office tasks when onsite manager is scheduled off for more than two days or as needed (unexpected absences, cover scheduled appointments, etc.).

- Meet with onsite manager prior to scheduled coverage to get logins, codes, keys, appointment schedules, etc.

- Conduct a post-office coverage meeting with the onsite manager to review what occurred during the coverage period.

- Cover onsite tasks during manager changes/training.

2. Onsite Assistance:

- Assist with Training and development of the onsite teams

- Assist with all administrative responsibilities

- Assist with inspections

- Assist with postings

- Clean grounds

- Deep clean laundry rooms

- Collect coins

- Complete/input turnover maintenance walks

- Walk unit after maintenance and vendors are finished to ensure quality of work

- Complete final prep (manager move-in checklist) before new move in

- Input occupied maintenance requests into Rent Manager

- Complete patio/deck violation walks and follow-ups

- Create and post resident communications as needed

3. Department Head Support:

- Capital Improvements

- Annual Maintenance Inspections

- Main Office Projects

- Other Projects As Directed

Required Proficiency In:

· Multi-tasking and switching tasks quickly

· Quickly prioritizing new tasks and evaluating for emergencies

· Speaking, understanding, and writing English fluently

· De-escalation and conflict management skills

· Fair Housing laws

· Oregon Landlord/Tenant Laws

· Rent Manager, Tenant Tech, Bemrose Consulting, Online banking, Minol (where applicable)

· JK Management Co., Inc. Policies & Procedures

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer

· Must be able to lift up to 25 pounds at times

· Must be able to perform maintenance tasks such as lock changes

· Must be able to climb multiple flights of stairs, carrying 10-25 pounds at times

· Must be able to walk for 2+ hours at a time

Salary/Benefits:

· Up to $38.00/hour, DOE

· Up to 80 hours PTO

· 13 paid Holidays

· Flexible-Spending Account

· 401k matching

· Medical & Vision Insurance

· Round-Trip Mileage Benefit from Main office

Job Type: Full-time

Pay: Up to $38.00 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Wilsonville, OR: Relocate before starting work (Required)

Work Location: In person