Assistant Director, Annual Giving And Development Operations

Assistant Director, Annual Giving and Development Operations
Posting Number
req15028
Department
Administration and Athletics
Department Website Link
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The principal objective of this position is to assist with the Annual Giving program and internal operational needs of the Development staff.This includes a focus on Annual Giving and increasing the number of wildcat club members. Also focusing on developments systems and data associated with development and reporting.
The University's strength in undergraduate education and scientific research is paralleled by its excellence on the playing fields, courts and other venues of its 22-sport Intercollegiate Athletic Program. The Arizona Wildcats compete in the tradition-rich Pacific-12 Conference, "The Conference of Champions." For a more comprehensive view of what makes working in our department unique, please visit the websites at: www.arizonawildcats.com.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities

• Annual Giving Strategic Plan: Work with Associate Athletics Director, Development and Revenue Generation as well as Annual Giving team to manage and design a creative Annual Giving strategic plan to increase and retain number of Wildcat Club members and dollars raised. Plan should include outreach to season ticket holders, fans and alumni utilizing a variety of strategies: Direct mail, Email, Telephone outreach, Social Media, and online solicitations
• Supervise: Oversee Coordinator, Annual Giving position. Including training and supervision of daily and monthly duties and responsibilities.
• Campus Coordination: Coordinate and integrate efforts with the University of Arizona Foundation's Annual Giving Program, as well as Athletics Marketing Department and Ticket Office.
• Eloqua-Mass Communication for Wildcat Club: Creating and distributing mass emails for the Wildcat Club. Examples include large scale solicitations, monthly newsletters, event invites, parking updates etc.
• Reporting: Help with development reporting needs, including fundraising and revenue reports. Regular and ad hoc reporting requests including working with PAC 12 partners in using DOMO software.
• Software and Data Support: Provide support for Development Operations for both Paciolan and Salesforce software's. Salesforce, uploading opportunities, development maintenance. Paciolan, preparing renewals, data clean up, book organization.
• Business Office and Foundation Liaison: Liaison for business office and foundation for gift reporting and processing.
• Website: Assist in oversight and maintenance of Wildcat Club/A-Club website
• Donor acquisition and retention. Regular phone calls and communication to renew and solicit new donors.
• Weekend and Evening Work: weekend and evening work is required. In addition, football game and men's basketball game attendance is part of the job responsibilities as well as other duties as assigned
• Additional duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of basic accounting/budgeting procedures
• Critical thinking skills as related to understanding quantitative and qualitative data
• Skill in developing and maintain good working relationships
• Skill in use of personal computer/software (Excel, Word, Access, PowerPoint)
• Ability to problem solve and make decisions.
• Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.
• Proficiency in ticketing software and/or other CRM systems
• Excellent verbal and written communication skills
• Dedication and motivation to initiate, lead and support value-added projects
• Self-motivated, results-oriented, and has a positive demeanor
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects
• Demonstrated ability to develop and maintain positive interpersonal relations

Minimum Qualifications

• Bachelor's degree
• Three years' experience working in NCAA athletics
• Ability to work nights and weekends as necessary

Preferred Qualifications

• Experience working with a database system (Paciolan and Salesforce preferred).

FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40 + nights and weekends
Job FTE
1.00
Work Calendar
Fiscal
Job Category
Athletics
Benefits Eligible
Yes - Full Benefits
Rate of Pay
DOE
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
6
Career Stream and Level
PC2
Job Family
Advancement, Athletics
Job Function
Athletics
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
5/18/2023
Expected End Date
Contact Information for Candidates
Joe McLean
jpmclean@arizona.edu
Open Date
5/11/2023
Open Until Filled
Yes
Documents Needed to Apply
Resume, Cover Letter, and One Additional Document
Special Instructions to Applicant
Pleasesubmit Resume, Cover Letter, and One Additional Document with Application.Thank you.
1.Describe your knowledge of NCAA and Pac-12 Conference rules and regulationsrelating to academics, satisfactory progress, and eligibility.
2. Please list below any experience you have had since 2015 with high school orcollege student-athletes. This includes working or volunteering in any capacitywith a high school, AAU, sports club, junior college or 4-year institutionstudent-athlete, athletics team or department.
3. Applicants for this position are subject to the following NCAA Bylaws11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and11.4.4.2. You may be asked about these Bylaws in an interview, and you may beasked to sign a future affirmation confirming the same prior to or upon youremployment by The University of Arizona, if you are selected for employment. Doyou understand that by submitting your application for employment you areaffirming that you have read these Bylaws, and that such Bylaws would notpreclude your employment by The University of Arizona?
4. Are you the parent, coach, relative or guardian of a prospectivestudent-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketballor junior college student) in the sport of men's basketball, women's basketballor football or have any other type of association with any prospectivestudent-athlete in the sports of men's basketball, women's basketball orfootball? If yes, please explain.
5. Is your potential employment within the athletic department conditioned uponthe enrollment of any prospective student-athlete (i.e., student in 9-12 grade,7-12 grade for men's basketball or junior college) in the sport of men'sbasketball, women's basketball or football? If Yes, please explain.
6. Do you understand that failure to disclose any information related to youraffiliation with a prospective student-athlete (student in 9-12 grade, 7-12grade for men's basketball or junior college) in the sports of football, men'sbasketball or women's basketball might render your application ineligible forconsideration?
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.