Assistant Controller

Position Summary:

Responsible for assisting the Finance Department’s team members to ensure accuracy of financial data gathered and recorded. Safeguards the assets, and prepares all financial reports in accordance with Generally Accepted Accounting Principles (GAAP). Responsible for activities related profit and loss reporting, balancing ledgers for operating and balance sheet accounts, participation in budget and forecast preparation. Also responsible for income audit, cashiering, accounts payable processing, collections, tax compliance, payroll and month-end processing. Analyzes data and maintains property's accounts.

Duties & Responsibilities, including but not limited to:

1. Manages subordinate Finance team members in areas related to finance, financial reporting, internal controls, accounting, etc. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training team members; planning, assigning, and directing work; appraising performance; rewarding and disciplining team members; addressing complaints and resolving problems. Responsible for planning department goals and directing team members to achieve results. Creates a work environment that promotes positivity, teamwork, performance feedback, recognition, mutual respect, and team member satisfaction, while creating a culture of excellence in which all team members strive for maximum performance levels. Ensures staff receives any required training or attends mandatory meetings. Determines work quality expectations and sets deadlines.

2. Responsible for general accounting including month end closing and financial statement preparation. Posts journal entries and reviews those made by other team members. Prepares and reviews reconciliations of balance sheet accounts as well as monthly and quarterly inventory reconciliation for accuracy. Assists the annual plan, budget and forecasts throughout the year.

3. Performs internal audit functions such as review Daily Revenue Reports. Directs the development and implementation of internal controls to ensure the security of property assets and the accurate recording of assets, liabilities, income, expenses and other transactions. Audits internal financial controls to ensure compliance with SOP’s to include purchasing, cash handling, receipts, and disbursements.

4. Accounts Payable-Posts month-end accrual, prepaid and other journal entries to comply with GAAP and Accrual Accounting Methodology. Reviews reclassification of expenses, adjustments, voided checks and manual checks for accuracy. Signs checks as assigned.

5. Prepares and coordinates monthly and quarterly tax payments and reports with

taxation authorities. Liaises with taxation department in regard to all tax related matters with assistance of the Corporate Director of Finance.

6. Ensures all property licenses/permits are renewed on a timely basis. Tracks expiration dates and notifies management of deadlines.

7. Monitors and approves all sales, purchases, and expenses of the property. Assists and counsel’s department heads in the interpretation of financial data and recommends courses of action to maximize profitability.

8. Prepares reports generated by the department, including monthly, quarterly, and yearly reports. Reviews revenue reports produced by all departments. Utilizes corporate approved computer programs to analyze forecasts, cost and revenue reports. Makes decisions and acts based on that information to maximize profitability.

9. Manages property’s accounts receivables. Processes credit applications, conducts credit checks, invoices and directs collection efforts. Verifies and balances credit card merchant statements.

10. Resolves customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality. Notifies Management and/or Security of all unusual events, circumstances, missing items, or alleged theft.

11. Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The property provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict compliance with property's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS.

12. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job.

Other Responsibilities/Supportive Functions:

1. Makes merit decisions within budget or established guidelines. Determines promotions or reclassifications within company policy.

2. Approves leave and time away from work within company policy.

3. Identifies opportunities for business process improvements and initiates policies and procedures to achieve the same.

Qualifications & Requirements:

1. Bachelor's degree in Accounting or Finance required.

2. Five or more years of related and progressive accounting experience in similar organization. Two years as a supervisor/manager in similar setting desired.

3. Possess strong knowledge of Generally Accepted Accounting Principles (GAAP). Ability and experience in successfully leading and coordinating staff in a high volume, time sensitive environment.

4. Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction.

5. Must have excellent customer service/communication skills to work with guests of various social, cultural, economic and educational backgrounds for the purpose of resolving problems/complaints and providing a high level of guest satisfaction.

6. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Must be able to solve problems and remain calm and alert if dealing with difficult guest, during busy activity periods or in an emergency.

7. Requires ability to use computers programmed with accounting software to record, store and analyze information. Requires working knowledge of MS Office applications and ability to learn and use telephone and computer systems used at the property. Knowledge of Netsuite, Opera, Birchstreet, EZ Links, Blackline is helpful.

8. Completes all required training as scheduled.

9. Strong attention to detail and the ability to handle multiple tasks. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

10. Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with guests.

11. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, team members, guests and the general public. Must be able to speak, read, write and understand English to communicate with management, team members and guests.

12. Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the property. Work schedules will include working on holidays, weekends and alternate shifts.

13. Must maintain a clean appearance and professional demeanor.

Mental and Physical Demands:

While performing the duties of the job the team member regularly sits for sustained periods of time and walks from one work area to another occasionally. While performing the duties of the job the team member frequently uses fingers to enter data into computer or operate telephone/office equipment. The team member occasionally grasps objects. The team member occasionally reaches by extending hand(s) and arm(s) in any direction while performing essential functions of the job. Repetitive motions are made while entering data into computers. The team member regularly talks and hears to answer phones and communicate with guests or staff. Exerts up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The team member is required to have close visual acuity to view computer terminal, documents and financial information. The team member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the accounting reports and data.

The team member is primarily subject to environmental conditions found working inside. The team member is occasionally subject to loud noise when working in or around the property. The team member is subject to hazards which includes proximity to electrical current found in office-related equipment. The team member is occasionally subject to atmospheric conditions such as perfumes, odors, or dusts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.