Assistant Club Director - Fruit Valley & Washington Elementary Clubs

MISSION STATEMENT

'To empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible community members.'

Representation Matters! Candidates identifying as BIPOC, LGBTQ+, or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves inside our walls.

Ideal Candidate:

Exemplifies our Club Code & Core Values - Put Youth First, Care Deeply and Engage Fully, Follow Through on Your Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered

Full description of our Core Values can be found at the end of this document.

DEPARTMENT: Programs and Operations

REPORTS TO: Club Director

CLASSIFICATION: Hourly Non-Exempt, Full-time

PRIMARY FUNCTIONS (Job Summary): While under the direct supervision & working alongside the Clubhouse Directors, the Assistant Club Director (ACD) is the secondary leader at the Clubhouses and is expected to provide leadership and sound decision-making on a day-to-day basis.

This Assistant Club Director will be responsible for supporting Club operations at two separate sites - Fruit Valley Elementary Club & Washington Elementary Club. Please see the tentative work schedule below for additional information.

KEY ROLES (ESSENTIAL JOB RESPONSIBILITIES):

LEADERSHIP

• Support Club Directors across two sites in building a strong team, capable of providing outstanding services to young people every day.
• Support the planning of team meetings and facilitate sections of the agenda.
• Develop daily program schedules that tie to program plans, program requirements and ultimately to Boys & Girls Clubs of Southwest Washington’s mission and vision.
• Review existing programs and make the necessary recommendations for their continuance, change, or elimination.
• Active involvement at the Clubhouses, especially during peak program times, ensuring program execution, youth engagement in programs and adherence to Clubhouse standards.
• Maintain productive lobby environments for the Membership Specialists and monitor the front of the building, especially during peak pick-up times to ensure the safety of all youth and visitors and good relations with neighbors.
• Support Membership Specialists in collecting membership fees.
• Act as the lead Prevention specialist which includes data collection, management, and reporting as well as supervision of the prevention mentors across two sites
• Host new Parent/Member Orientations
• Support Club Directors with planning and implementing family events.
• Assume all other responsibilities as deemed necessary or assigned.

OPERATIONS & SAFETY

• Conduct daily walk-throughs and maintenance assessments of the facilities to assure the Club’s maintenance, safety, and cleanliness standards are met.
• Ensure Clubs are adhering to organizational expectations for operating procedures, safe ratios, etc.
• Partner with the Club Directors to make sure the Clubs have a current emergency plan and are facilitating emergency drills on a consistent basis. Help facilitate debrief with the team on each drill.
• Support Club Directors in the development and implementation of facility use agreements and MOUs (memorandum of understanding) for Clubs, including rentals, partnerships with shared space, etc.
• Act as the primary staff contact and liaison for the USDA Food Program including tracking snack counts, inventory, and orders.
• Oversee Clubs’ member management system to ensure quality data is entered and reported and that financial procedures are followed consistently.
• Open/close buildings as needed.

RELATIONSHIP MANAGEMENT

• Establish and maintain effective working relationships, both internally and externally, with Clubhouse staff, senior leadership, parents, youth, community groups, and other related agencies.
• Support the Club Directors to manage vendor relationships as assigned.
• Support effective volunteer engagement, management and stewardship.
• Greet visitors, answer phones and run the front desk area during the day until the Membership Specialist arrives.

SKILLS/ KNOWLEDGE PREFERRED:

• Experience in a leadership capacity at a youth serving non-profit, with proven success in staff management, operations and community relations - strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods impacted by poverty.
• Demonstrated ability to organize, direct, plan and coordinate operations.
• Leadership skills, including an understanding of group dynamics, problem solving, decision making, delegation.
• Effective oral and written communication skills.
• First Aid/CPR certification (required within three months of hire date).
• Licensed and insured driver, with clean driving record and willingness to drive a 12-passenger van.
• Reliable Transportation - Required

TENTATIVE WORK SCHEDULE

• 40 hours (generally from 10:00am-6:30pm with a 30 minute lunch break and can occasionally include earlier mornings, later evenings, and weekends for periodic special events)
  • Monday, Wednesday, Fridays at Washington Elementary Club
  • Tuesdays and Thursdays at Fruit Valley Elementary Club

LOCATIONS

Washington Elementary Club & Fruit Valley Elementary Club (50/50 split)

• Washington Elementary - 2908 S St #2932, Vancouver, WA 98663
• Fruit Valley Elementary - 3410 NW Fruit Valley Rd, Vancouver, WA 98660

COMPENSATION & BENEFITS:

• $20.00-$23.00/hour depending on experience
• 12 paid Holidays per year
• Paid time off accrual
• Medical, dental, vision benefits
• Simple Plan (IRA) employer matching program
• On-going professional development opportunities

EQUAL OPPORTUNITY EMPLOYER

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCSWWA is an equal opportunity employer.

Please refer to our website at www.mybgc.org for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

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CLUB CODE & CORE VALUES

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PUT YOUTH FIRST.We are at our best and most impactful when we do right by the youth we serve. We make decisions with youth’s well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. CARE DEEPLY & ENGAGE FULLY.We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time and treat each day as a new day with new opportunities. FOLLOW THROUGH ON YOUR COMMITMENTS.Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises.We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don’t over promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can’t follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. COMMUNICATE, COLLABORATE, & CLARIFYClear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people’s ideas are valued and heard. We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. EMPOWER & BE EMPOWERED.Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.