Assessment Coordinator

Position Title:

Assessment Coordinator

Position Type:

Temporary

Job Number:

SA25624

Full or Part Time:

Part-Time 30-39 Hours Weekly

Fair Labor Standard Act Classification:

Non-Exempt

Anticipated Pay Range:

$32.00/Hr

Pay Range Information:

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary:

The Accreditation and Assessment Assistant plays a crucial role supporting the accreditation-related activities and ensuring compliance with established standards. Responsibilities encompass maintaining accurate documentation of accreditation standards, policies, and procedures, as well as preparing documentation for accreditation reviews and reports. The assistant collects data and supports ongoing assessment activities and generates reports to facilitate program improvement. Serving as a communication liaison, they act as the main point of contact for data collection. Additionally, the assistant identifies opportunities for process improvement, implements enhancements to streamline processes, and stays updated on changes in accreditation standards. They also provide training and support to staff on accreditation data and assessment activities and offer administrative support by scheduling meetings, preparing agendas, and maintaining organized file systems. Overall, the role is essential in ensuring the institution’s compliance with accreditation requirements and fostering continuous improvement in educational programs.

Responsibilities:

Documentation and Management

• Maintain accurate and up to date records related to accreditation standards, policies, and procedures.
• Assist in preparing documentation for accreditation reviews, including compiling evidence of compliance and drafting reports.
• Update Annual Report data sets with current and prior year data.
• Upload annual program data into Nuventive.
• Maintain and retrieve data from student management software.

Data Collection

• Coordinate data collection efforts to support ongoing assessment activities.
• Assist with sharing assessment data and generating reports that support accreditation and program improvement efforts.
• Revise, distribute, monitor, and report on assessment and accreditation surveys.

Communication Liaison

• Serve as point of contact for internal stakeholders regarding data collection.
• Participate in accreditation related meetings as needed.

Process Improvement

• Identify opportunities to streamline accreditation and assessment processes, proposing and implementing improvements as appropriate.
• Stay informed about changes in accreditation standards and best practices in assessment methodologies to ensure compliance and enhance effectiveness.

Training and Support

• Provide guidance and support to staff members regarding accreditation data and assessment activities, including training on relevant processes and procedures.

Administrative Support

• Assist in scheduling meetings, preparing agendas, and taking minutes during accreditation meetings.
• Update and maintain OneDrive file organization for the Office of Accreditation and Assessment

Required Qualifications:

• Experience in providing administrative support in a professional office.
• Bachelor’s degree required (master’s degree preferred) in a relevant field (e.g., Public Policy or Business Administration).
• Strong organizational and multitasking skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Previous experience in accreditation or assessment.

Desired Qualifications:

• Proficient in Canvas, SPSS, Microsoft Office Suite (Word, Excel, PowerPoint) – Will Train

Special Instructions to Applicants:

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References:

3

Maximum Number of References:

3