A/R Collections Specialist

Job Description

The Office of Sponsored Programs (OSP) provides a comprehensive array of support services for faculty and staff as they pursue and manage external funding projects. The office also functions as the steward of Virginia Tech's research portfolio and its staff is responsible for ensuring that all research proposals and projects comply with university, federal, and sponsor regulations, policies, and procedures. Virginia Tech continues to rise in national university research rankings and remains the top university in Virginia for funds expended in pursuit of engineering, science, and other scholarly outreach and activities.
The Post-Award team tracks direct, indirect, and cost share expenses for all awards and assures compliance with an award's sponsor, federal and university requirements, policies and procedures. This team also processes all billing and invoicing for sponsored projects as well as managing closeout procedures.
The Accounts Receivable (A/R) Collections Specialist will be responsible for monitoring and managing past due invoices. Duties will include but are not limited to:
* Review grants and contracts to determine the payment schedule and invoice instructions to ensure internal compliance with past due invoices.
* Make contact with sponsors to determine reason for non-payment.
* Correspond with internal administrators and sponsors to resolve payment issues.
* Access sponsor/ government vendor systems to determine payment statuses.
* Monitor un-billed projects and inform the Finance team of delinquent invoices.
* Monitor university accounting systems to track payments.
* Attend monthly AR meetings to determine action items for collection strategies.

Required Qualifications

* Strong customer service skills
* Problem solving abilities
* Accounts receivable experience
* Proficiency with standard applications (Adobe PDF, Microsoft Office Suite)
* Previous experience with data entry and the generation/distribution of financial reports

Preferred Qualifications

* Experience with managing grants and contracts
* Associates degree in accounting or related field and/or equivalent experience
* Experience providing fiscal and/or administrative support in an academic or professional setting

Pay Band

4

Appointment Type

Restricted

Salary Information

$18-22/hour

Review Date

1/8/2024

Additional Information

This is a wage position, which is not eligible for state benefits, and is limited to 1,500 hours per year, which averages 29 hours per week.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.