AP Specialist

AP Specialist 9273
This position handles all accounts payable, invoicing matching, check runs, and related documentation and processes, resolving invoicing and payment discrepancies, communicating with vendors via e-mail and telephone, and creating necessary reports.
Essential Functions:
This section outlines essential and most frequent job duties. Other duties may be assigned. Individuals must be able to perform all essential functions with or without reasonable accommodation.

• Maintain Accounts Payable system by performing vendor balance and invoice audits, requesting vendor records and reconciling AP balances with the vendor records and statements.
• Match invoices to purchase orders and other billing documentation before inputting invoices into the SyteLine ERP/GL software program, and processing payments.
• Follow procedures to validate correct invoicing totals.
• Research billing discrepancies and escalate where appropriate. Assist in month-end closing activities.
• Prepare checks and vouchers, using reports to validate accuracy of payments.
• Post payments in appropriate accounting software and/or spreadsheet locations.
• Match invoices to checks, obtain all signatures for checks, distribute checks accordingly, and file paid invoices.
• Prepare corrections as necessary to the A/P accounting system, such as voiding checks, and correcting erroneous entries.
• Respond to all vendors inquiries.
• Maintain files for vendor Form-1099 and W-9 compliance. Prepare year-end reports on vendor transactions to document 1099-MISC filings.
• Other duties as required.

Qualifications, Knowledge, Skills, & Abilities:

• Minimum High School Diploma or GED equivalent.
• Minimum 2-3 years’ experience performing accounting functions.
• Strong knowledge of Microsoft Excel and other Enterprise ERP/Accounting software such as SAP or Oracle. Infor/SyteLine knowledge is a plus. Database knowledge a plus.
• Must have excellent verbal and written communication skills.

Competency Requirements: Successful candidate must demonstrate successful past experience or strong aptitude in the following:

• Attention to Detail: Able to “zoom in’ quickly and accurately; Checks information and picks up on mistakes; Able to make detailed comparisons from multiple sources.
• Decision-Making: Able to make practical decisions quickly; Able to demonstrate logic to back-up decisions.
• Reliability: Responds well to direction and follows set procedures; Solves immediate problems and escalates where appropriate; Adheres to Attendance and Punctuality guidelines.
• Resilience: Copes effectively with pressure and demonstrates persistence in the face of obstacles; Remains optimistic in the face of negative feedback.
• Self-Management: Able to assess own performance and take action toward self-development and improvement; Sets challenging goals for self.
• Task Management: Prioritizes tasks and monitors progress; Makes realistic estimates of time and resource requirements; Sees individual tasks through to completion

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Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.