AP Specialist

-Provides support to local office staff entering their offices" accounts payable vouchers.
-Audits and/or enters vouchers for payment after approval by management.
-Processes expense reports and payments through the online expense reporting module Concur.
-Answers vendor inquiries.
-Processes accounts payable and employee expense reimbursement checks.
-Reconciles accounts payable to the general ledger.
-Prepares analysis of accounts, as required.
-Assists in monthly closing and reconciliation.
-Verifies compliance with company policies. Reports discrepancies to the Assistant Vice President of Project Accounting or the Accounting Manager.
-Reconciles and verifies vendor's statements, invoices, bills, and other accounts payable with Company records; corrects and/or reports discrepancies.
-Collects and reports W-9 and 1099 information and vendor profiles.
-Pays office leases.
-Reviews vehicle mileage logs in accounts payable system.
-Audits local office check registers and petty cash logs in accounts payable on a monthly basis.
-Creates and transmits daily positive pay file to bank.
-Reconciles outstanding employee expense advance accounts.
-Performs maintenance of company credit cards including requesting new cards, increase/decrease limits, and monitors past due accounts.
-2 or more years experience in accounting or project billing or cost accounting areas. Prior experience
with professional service contracts helpful.
-Be able to perform each essential duty satisfactorily and be proficient with
10-key, MS Excel, MS Word and MS Outlook and feel comfortable learning working with computer applications.