Ap Manager

JOB TITLE: AP Manager

REPORTS TO: Corporate Controller

POSITION SUMMARY

Reporting to the Corporate Controller, the Accounts Payable Manager will maintain and support activities pertaining to payables for the company’s core and ancillary businesses in a rapidly growing environment. They will lead and coach the accounts payable team through continuous improvement, direct the processing of invoices and payments, and manage expense accounts.

KEY RESPONSIBILITIES:

• Review invoices processed by the AP team to ensure an accurate weekly P&L is produced for management.
• Optimize expenditures to ensure best practice in procuring goods and services.
• Review expenses for potential savings opportunities from purchasing power across multiple companies.
• Make payments in a timely manner and take advantage of early pay discounts where possible.
• Extend payment terms with vendors, and switch vendors paying via check to ACH.
• Maintain vendor wire and ACH templates on the bank portal and create positive pay uploads for checks.
• Document the purchase to pay process, identify controls and areas of risk and in need of improvement.
• Oversee vendor onboarding and improve vendor relations by ensuring accounts are reconciled, and questions and issues are resolved in a timely and professional manner.
• Coach a team of 3 accounts payable specialists, ensuring proper cross-training and professional development.
• Work with the Director of Finance to improve cash outflow forecasting accuracy.
• Assist the Corporate Controller in building KPI and other payables reporting, and dashboards.
• Ensure proper maintenance, filing, and storage of records for audits.
• Research and assist in implementation of AP automation and payables workflow in Microsoft NAV.
• Perform other related duties as assigned and assist in special projects.

Education & Experience:

• Minimum of 3 years of experience in accounts payable, finance or accounting.
• Bachelor’s degree in accounting or finance preferred.
• Experience with Microsoft Dynamics (NAV) preferred.
• Experience with the Microsoft office suite (MS Word, Excel, Outlook)
• Strong verbal and written communication skills.
• Highly organized and detail oriented.

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