Agency Business Administrator

Agency Business Administrator

AKA NYC is an award-winning, fully integrated advertising agency with unparalleled expertise across the arts & entertainment, leisure, travel, retail, and tourism sectors. With a focus on creativity, innovation, and consumer experiences, we have a proven record of delivering cross-platform campaigns that get results for new brands and iconic institutions alike. Our clients include Edge, Harry Potter and the Cursed Child, The Metropolitan Museum of Art, &Juliet, New York Botanical Garden, YMCAs of Greater New York, and many others.

Reporting to the Chief Financial Officer, the Business Administrator is a full-time position that is based in New York City. Part-time position (approx. 3 days per week) will be considered.

WHAT YOU’LL DO:
Finance

• Work with the CEO, CFO, and New Business Team to prepare financial proposals for client projects and for new clients.
• Analyze P/L statements and establish areas for potential growth.
• Create and implement new budgeting and billing systems.
• Review time sheet reports and analyze time spent by client.

Contracts and Client Billing

• Update, circulate, and negotiate new client contracts
• Manage client onboarding between client and agency stakeholders.
• Negotiate and circulate client contract renewals.
• Negotiate contracts with third party suppliers.
• Organize and maintain a database for contracts; generate reports on contract statuses
• Communicate contract terms and client rates to agency stakeholders
• Liaise with external attorneys on company legal matters.

Production

• Work with external counsel to handle production legal, litigation, copyright/trademark, music and image rights/clearance matters
• Create and implement processes for operational improvement and efficiencies.

WHO WE’RE LOOKING FOR:

• 2+ years in a business administration or related role (ideally servicing the entertainment industry)
• A working knowledge of production, talent, music, fonts, contract law and intellectual property rights (as applicable to the Creative industry).
• Excellent written and verbal communication skills
• A comfort level with negotiation.
• Strong attention to detail and ability to manage multiple projects simultaneously

WHAT WE OFFER

• A competitive salary between $55,000 - $65,000, commensurate with experience.
• A generous PTO policy
• 1/2 day Summer Fridays
• 100% employer-paid healthcare for employees
• 100% employer-paid dental care for employees
• Flexible working hours
• Hybrid position: minimum three days per week in office
• WFA for set weeks during the year
• Training and Development fund per employee
• Paid parental leave to a maximum of 12 paid weeks
• Student loan repayment assistance (or tuition assistance) with years of service
• Paid sabbatical with years of service
• Pet-friendly office

A Note on Diversity and Inclusion
At AKA, we believe our team is at its best when we reflect the diversity of our community. We strive to hire and cultivate the best talent so when recruiting we work to actively reach and engage a wide community of people. We’re passionate about creating an inclusive workplace that promotes and values diversity. We believe a diverse team makes us smarter, more creative, and helps us better understand the needs of the audiences we target with our campaigns.

AKA is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law.

AKA NYC requires all new hires to be fully vaccinated against COVID-19 prior to the first date of on-site work. As required by applicable law, AKA will consider requests for Reasonable Accommodations.

Sound like a good fit? We’d love to hear from you! Please apply through our website. No phone calls or walk-ins, please.

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