Business Services Administrator

* This is a courtesy post on behalf of the Finger Lakes Community College Association Inc. *

The Business Services Administrator will provide bookkeeping, accounting, and operational support to the FLCC Association, Inc.

RESPONSIBILITIES:

• Prepare and manage general ledger, accounts receivable, and accounts payable entries for all Association accounts
• Administer all Association, Housing, Athletics, and Student Corporation credit card accounts; manage payment processing
• Generate monthly financial statements and reconciliations on all accounts
• Maintain vendor records, including certificates, inquiries, orders, and communications
• Prepare and submit bi-weekly payroll and retirement contributions
• Maintain employee records, coordinate onboarding of new employees, file appropriate employee paperwork with government entities, assist with Open Enrollment, and serve as point person for benefits questions
• Administer semester Housing account balance reports and provide timely updates and posting of transfers
• Liaise with FLCC Foundation and FLCC Center for Student Well-Being regarding student emergency loans
• Manage campus card software, including GET Funds and CBORD, and serve as a point of contact for all questions and issues
• Manage and coordinate repair and replacement of cafeteria equipment and coordinate inventory with the dining vendor
• Collaborate with the Director of the Child Care Center to oversee client records including Child and Adult Care Food Program, Department of Social Services, and Federal Block Grant
• Perform periodic audits of internal departments and external contracts
• Serve as the primary liaison with Student Corporation in support of ensuring accurately completed and documented vouchers
• Reconcile cash and financial aid meal plans
• Work collaboratively with Athletics, Child Care, Housing, Student Corporation, and contracted dining, vending, and bookstore companies to ensure compliance with Association policies, procedures, rules, and regulations
• Follow all fiscal policies and procedures of the organization, call attention to problems or deficiencies
• Maintain audit-required documentation and fixed asset and depreciation schedules
• Prepare and reconcile all ledgers and upload all reports prior to audit commencement; collaborate with the Executive Director and the audit team during field and off-site work, including follow-up questions
• Responsible for quarterly funding of HRA accounts, Paid Family Leave and disability reporting
• Submit Workers’ Compensation and Disability claims and reports for all employees; respond to Unemployment Insurance claims
• Maintain current knowledge of regulations and compliance that affect the Association
• Perform special projects and other duties as assigned

QUALIFICATIONS:

• Demonstrated ability and strong desire to provide high standard of customer service with enthusiasm and energy
• Ability to accept direction, prioritize, and work under pressure and time constraints
• Friendly, courteous, and professional demeanor
• Strong communication and telephone skills
• Capable of interacting with various constituencies, including staff, faculty, administrators, parents, and students
• Proficiency in MS Office, and MS Outlook
• Experience in QuickBooks Online preferred
• Associate Degree Required; Bachelor’s Degree Preferred in Accounting, Business Administration, or related field
• 1-3 years of accounting experience preferred, preferably in a not-for-profit organization

ORGANIZATIONAL RELATIONSHIPS:

• The Business Services Administrator reports to the Executive Director

COMPENSATION AND BENEFITS:

• Full-time hourly position, 52 weeks per year, 39 hours per week
  • Monday-Thursday 8:30am -5pm and Friday 8:30am -4pm
• Sick and vacation leave
• Medical, Vision, and dental insurance
• Retirement
• Meal benefit and/or Health Reimbursement Account
• $45,000 - $55,000

Application Instructions:

Applicants interested in applying MUST submit the following documents via online:

1. Resume/Cv
2. Cover letter

Applications will only be accepted online.

Finger Lakes Community College does not discriminate against any employee, applicant for employment, student, or applicant for admission based on an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction, or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.

* This is a courtesy post on behalf of the Finger Lakes Community College Association Inc. *