Adminstrative Assistant

Astra Foods is an Elite Cheesesteak Preferred Manufacturer dedicated to providing the finest quality Philly Beef, Chicken and Pork products. We are seeking a confident, friendly Logistics Representative-Administrative Assistant with experience in food processing/manufacturing to join our team!

Summary

This position is a member of the Administrative team that works with other team members to meet customers’ needs, ensure their satisfaction. The position is expected to fulfill various administrative responsibilities, including Billing, Customer Service, and also Logistics in dealing with 3rd party carriers to get Astra's Food Products to intended destinations around the country.

Responsibilities

• Receive, confirm, input, and route purchase orders to the production team
• Send production capability updates to the customers, as necessary
• Learn and use Billing software and Prepare accurate customer Invoices.
• File customer PO’s, Invoices, and other documents in an organized manner
• Schedule shipments with 3rd party carriers to various distribution centers to ensure delivery by promised deadlines
• Respond to customer inquiries and refer clients to the appropriate channels
• Handle customers issues and help strengthen the business relationship between the customers and Astra Foods
• Provide general support to visitors
• Answer phone calls and redirect them, as needed
• Order office supplies, as needed

Required Skills/Abilities

• Proven experience in Manufacturing/Distribution business
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite
• Supply Management knowledge & experience
• Shipping/Tracking Logistics experience

Education and Experience

• High school diploma or equivalent required
• Two to five years of experience in Manufacturing/Distribution Industry

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 2 years (Required)
• Manufacturing/Distribution: 2 years (Required)

Work Location: In person