Adminstrative Assistant

Delve Underground is a leader in underground and heavy civil engineering serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide practical solutions to the most challenging underground problems. We offer comprehensive design, construction management, and construction claims services, with expertise extending across a wide range of engineering disciplines, including civil, structural, and geotechnical engineering. Our primary focus is to make a significant impact on the advancement of infrastructure projects, which in turn shape and enhance the communities we serve. Founded in 1954, as Jacobs Associates, Delve Underground is an employee-owned firm with 25 offices and 350 team members throughout the United States, Canada, Australia, and New Zealand.

We want our employees to make a career doing what they love to do. We encourage an entrepreneurial spirit and help our team members forge their own path within the company. We support their efforts to stay on the cutting edge of technology while fostering a great work-life balance. In addition to working hard, we also have fun. We socialize and celebrate achievements at summer picnics, holiday parties, and company outings.

Benefits: Full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA or HSA, EAP, 401(k), ESOP, and company stock ownership program, 9 Paid Holidays, generous paid-time-off program, and Health & Wellness Reimbursement

Pay Rate: $18.66 - $30.69 /hour

Administrative Assistant

Delve Underground is looking for an energetic person to assist the Region Manager and Office Managers with the operations of the New York, NY, Roseland, NJ, and Boston, MA offices. The Administrative Assistant will provide office support to ensure the front-desk operations are consistently executed and will provide a high level of customer service to internal and external customers. Ideal candidates will have a proven track record of customer service with a strong administrative background. A positive attitude, sense of humor, and strong communication and organizational skills are a must. Candidates must be excited to take on new tasks and additional responsibilities as the job requires.

The position will be full-time forty (40) hours per week to help our busy and growing offices. The position location will be in New York, NY but may require occasional work from Boston, MA for special events. The responsibilities will include, but are not limited to the following:

Responsibilities:

• Report to our midtown office 5 days per week
• Assist East Region offices with various administrative tasks
• Screen and respond to incoming phone calls; forward appropriate calls
• Professionally meet and greet office visitors, clients, and applicants
• Handle incoming and outgoing mail and shipping
• Manage supply vendor accounts
• Coordinate with building management, cleaning company, maintenance, and repair companies
• Track and schedule conference room, conference call lines, and remote meeting bookings
• Coordinate with IT for any technical troubleshooting
• Assist with office event planning
• Assist with occasional travel and relocation arrangements between branch offices
• Provide administrative support to project managers and engineers relating to ongoing and upcoming projects
• Provide support to the Marketing department through research and data collection
• Provide support to employees from branch offices when visiting remotely
• Assist with new employee onboarding and setup
• Assist in the planning and coordination of relocation of office locations as needed
• Enhance office culture
• Other general administrative duties as needed

Qualifications:

• Bachelor's Degree preferred, but not required. Associates or Bachelor's degree in business related field preferred
• 2+ years of administrative assistant or office management experience
• AEC industry experience
• Excellent teamwork skills
• Strong written and verbal communication skills
• Possess strong organizational and time management skills
• Ability to anticipate work needs and follow through with minimum direction while providing consistent follow-ups on progress
• Strong skills in Microsoft Office, specifically Word, Excel, and PowerPoint
• Strong skills in Adobe Acrobat DC or Bluebeam
• Editing, formatting, and proofreading skills are required
• Notary public or ability to obtain
• Ability to occasionally lift over 40 pounds

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

Delve Underground is an EEO/Affirmative Action Employer and will make all employment related decisions without regard to race, color, religion, sex, national origin, disability or protected veteran status.

No Recruiters, Please.