Administrator, Shipping & Receiving

Summary

The Company's Shipping & Receiving Administrator is responsible for creating/managing all shipping documentation for all shipments from the San Diego office, receiving and closing all purchase orders received at the San Diego office, closing, and loading SNs for all Sales Orders, and inventory management of local stockroom.

Essential Duties & Responsibilities

Shipping

• Package items for all shipments either individual shipments or pallet shipments.
• Create shipping labels for all shipments from the San Diego office.
• Interface with shipping/receiving departments for internal/external customers.
• Manage shipment log and invoice approval for all shipments from the San Diego office.
• Confirm POD with JAS, FedEx, etc. for invoicing San Diego shipments.
• Close all SOs upon shipment, load SNs in Expandable.
Other duties as assigned.

Receiving

• Receive all items for all shipments either individual shipments or pallet shipments to the San Diego office.
• Close all purchase orders received at the San Diego office via Expandable, notify Accounting to proceed with payment.
Other duties as assigned.

RMA

• Repackage RMA's that are received at the San Diego office.
• Shipping of North America (NA) RMA returns.
• Process advanced replacement RMAs.
• Other duties as assigned.

Stockroom

• Configure sales orders shipping from San Diego (demo, RMA and revenue).
• Process inventory transactions in stores code "A", "H" and "N".
• Inventory management
  • Systematic organization of stock.
  • min/max for refurb/replacement stock.
  • Raw material inventory (A1/N1/H1).
  • SIM cards for private networking - kitting and packing.
  • Maintain accuracy of all inventories stored at Nextivity.
• Other duties as assigned.

Skills and Abilities

• Must adhere to the working schedule required for the role.
• Must complete and adhere to the safety training requirements.
• Must be proactive, taking initiative and working in a collaborative team environment.
• Ability to Work in a Fast-Paced Environment.
• Excellent verbal and written communication skills.
• Foster a professional attitude and demonstrate integrity and flexibility.
• Entrepreneurial, rapid learner, inquisitive, and persistent.
• Excellent organizational skills and attention to detail.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Ability to carefully follow instructions.
• Analytical Skills.

Work Experience

• General purchasing and sourcing experience is preferred.
• Experience in Data Entry, Cataloging and Filing preferred
• Competency in Microsoft applications including Word, Excel, and Outlook
• Familiarity with MRP/ERP system expertise.

Education

• High school degree or equivalent; associate or bachelor's degree in business administration (or related field) is a plus.