ADMINISTRATOR AND DOCUMENT CONTROL

As an Administrator/Document Control Admin, you will play a crucial role in supporting our various Growth Projects by ensuring the efficient management of project documentation and administrative tasks. Your attention to detail, organization, and ability to work in a fast-paced environment will contribute to the success of these critical initiatives.
Key Responsibilities:
Document Management:

• Organize, maintain, and control project documentation, including technical drawings, reports, contracts, and correspondence.
• Implement DOCUMENT CONTROL procedures to ensure accuracy, version control, and accessibility of project documents.
• Issue transmittals of documents to third parties following DOCUMENT CONTROL best practices.
• Manage, monitor and track document approvals, revisions, and distribution to project stakeholders.

Administrative Support:

• Provide administrative assistance to project managers and team members, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
• Prepare, review, and edit project-related reports, presentations, and communications.
• Manage project-specific databases and maintain accurate records.

Communication:

• Facilitate effective communication among project teams, contractors, and external partners.
• Serve as a central point of contact for document-related queries and requests.
• Ensure timely dissemination of project information to relevant stakeholders.

Quality Assurance:

• Conduct regular audits of project documents to ensure compliance with organizational standards and regulatory requirements.
• Identify and resolve DOCUMENT CONTROL issues promptly.

Process Improvement:

• Continuously evaluate and enhance DOCUMENT CONTROL processes and procedures to streamline workflow and improve efficiency.
• Recommend and implement software tools or technologies to enhance document management.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, or related field preferred.
• Proven experience in DOCUMENT CONTROL, administrative support, or project coordination.
• Proficient with document management software (Document Locator, Aconex, Alfresco, etc.), tools (DocuSign, OCR, etc.) and metadata architecture (Labelling, WBS, etc.).
• Proficiency in Google Workspace (Gmail, Drive, Sheets, Docs, Slides) and Microsoft Office.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team.
• Strong problem-solving abilities and a proactive approach to tasks.
• Knowledge of the Energy or the Engineering & Construction industry is a plus.