Administrative Support Professional

Summary

California Sheet Metal is a leading sheet metal subcontractor. We are seeking a proactive and detail-oriented Administrative Support Professional to support the Office Manager in ensuring the efficient operation of our office.

Position Overview:

The Administrative Support Professional will play a pivotal role in providing Administrative Support and assisting the Office Manager in various tasks. This position requires a motivated individual with strong organizational and communication skills, capable of collaborating with team members and contributing to the overall success of the office.

Responsibilities:

• Undertake general clerical duties such as photocopying, mailing, filing, and scanning, demonstrating knowledge of office equipment.
• Provide backup to the Receptionist, handling phone calls and directing them to the appropriate staff member. Greet and assist clients and visitors when needed.
• Proficiently create and edit documents using Microsoft Office Suite (Outlook, Word, Excel).
• Support staff in project-based work.
• Support various departments with Pre-construction documentation, Safety documentation, Licensing and Regulatory documentation, Insurance.
• Conduct daily data entry with timely and accurate updates.
• Collaborate with other departments to ensure the smooth flow and maintenance of documents and data.
• Uphold office cleanliness and enhance overall efficiency.
• Facilitate communication between the office and various departments/teams.
• Record Keeping and Filing – Support in maintaining accurate records, databases, filing systems, annual shredding.

Qualifications:

• Accurate and rapid data entry skills.
• Strong client service skills and a professional demeanor.
• Ability to maintain confidentiality and exercise discretion.
• Highly organized with the capacity to prioritize responsibilities, emphasizing attention to detail and accuracy.
• Responsive to requests with quick and accurate information.
• Proficient in multitasking while meeting deadlines.

This full-time position, Monday through Friday from 8:00 am to 4:30 pm, provides ample room for growth within the company.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person