Administrative Support Assistant Ii, Lewis County

Administrative Support Assistant

Lewis County

MRO3

Duties/Responsibilities:

       Answer phones, scheduling, routing requests, checking mail and e-mails errands.

       Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using IRIS, and travel reports.

       Compile yearly calendar, schedule of events, and maintain calendar for conference room.

       Produce newsletter materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.

       Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.

       Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.

Required Qualifications:

       High school graduate or equivalent.

       Office type environment work of 1-3 years.

       Prior experience or background knowledge of Extension.

       Experience working with the public.

       Must have a valid driver's license.

       Computer knowledge (Word Excel), typing skills and bookkeeping skills.

       Ability to self-start.

       Knowledge and ability to maintain good public relations with local community.

       General knowledge of office equipment.

       Basic knowledge of working with budgets and/or bookkeeping.

       Sense of humor.

       Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Preferred Qualifications:

       Classes from a community college or vocational/business school in computer and office skills is a plus.

       The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration.)

       Knowledge and experience using Quicken is preferred.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.