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Form of workAdministrative Support Assistant IICheatham CountyMarket Range - 03Duties/Responsibilities:The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences; 30% 4-H Youth Development and 10% Community Economic Development. Duties include: Perform Administrative Assistant duties for staff and clientele that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status. Greet Clients and answer telephone requests in accordance with general instructions. Create, proofread and edit documents including letters, newsletters and reports. Maintain county website, calendar and social media web pages. Gather and compile information as requested for files or reports. Maintain all administrative departmental and financial records using the UT system software in compliance with UT fiscal policy. Process financial transactions using UT software including but not limited to IRIS, Concur, Quicken and serve as department manager in the online receipting system. Utilize Microsoft Office (Word, Excel and Power Point), Microsoft Teams, Share Point, WordPress and outlook Explorer. Inventory, account for, and maintain equipment, including but not limited to copiers, printers, scanners, shredders, laminators, projectors and postal machines. Schedule meetings, arrange appointments and make travel arrangements as requested. Stay updated on all Extension policies and procedures and other resources. Attend administrative training, seminars, and conferences as needed to perform the job. Responsible for preparing and reconciling monthly financial and payroll reports per UT policy. Assist County Director in maintaining professional office/workspace. Assume other duties as assigned.Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications): Must have a high school diploma, or equivalent. Skills and Abilities: Superior communication skills (written & verbal), ability to work with the public, organizational skills and ability to maintain confidentiality. Basic computer knowledge including but not limited to basic file management, maintaining computer mail lists, proficiency in various Internet browser and storing files to external drives. Proficient in Microsoft Office programs and social media.Preferred/Desired Qualifications: Additional education beyond high school diploma preferred. Three or more years office experience preferred. Strong customer service skills with strong verbal and communication skills. Experience with Share Point and updating/editing web sites. Experience with UT software systems including Quicken, IRIS/SAP and/or Concur preferred.UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture.
With an office in every Tennessee County. UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.
