Administrative Services Specialist

Tippie College of Business is now accepting applications for the role of Administrative Services Specialist.

This position will provide administrative support to the non-degree, executive education programming for the Tippie College of Business. This position must be able to work collaboratively across departments, the UI Center for Advancement, and the community. This position is eligible for a combination of on-campus and remote work. Work arrangement options will be discussed during the hiring process.

A successful candidate will be a positive, dynamic self-starter, flexible to adapt to unexpected change, and be able to make decisions in a fast-paced environment. This individual must be comfortable interacting with stakeholders of all organizational levels, including C-suite, and enjoy meeting people and networking.
This position will support and coordinate logistics for Tippie Leadership Collaborative (TLC) programs and will be responsible for the administrative support of our non-degree, customized, executive and professional education programming for corporate, community, and campus partners. This includes working with the TLC team on strategy for the operation, responding to requests from potential and current clients, scheduling meetings with clients and faculty, helping support program delivery, and creating proposals and materials, as needed. In addition, this position is responsible for execution of the agreements made between the client and the college, managing billing and accounts payable for work executed, and coordinating the HR logistics to ensure faculty are paid for their work on a timely basis. The person in this role will inform faculty of client expectations and provide guidance on Executive Education standards and expectations. The Administrative Services Specialist will ensure that all materials are purchased, prepared, and on hand for each TLC engagement, whether virtual or in-person. If coordinating an in-person event, this role is responsible for access to the space, catering needs, and any other in-person delivery logistics.

ABOUT TIPPIE LEADERSHIP COLLABORATIVE AND TIPPIE COLLEGE OF BUSINESS

The Tippie Leadership Collaborative (TLC) is a nationally-recognized resource hub for organizations seeking evidence-based management expertise from an affordable, flexible learning and development partner. Housed in Tippie's Department of Management and Entrepreneurship, the TLC works with some of the world's most sought-after faculty experts in the areas of leadership and change management, team development, employee engagement and well-being, inclusion and belonging, and talent management.
TLC programs share that faculty expertise through speaking engagements and custom executive education programs tailor-made for on-campus partners, local small businesses, international corporations, and anything in-between.
The Tippie College of Business is hard to beat for innovative business curriculum, real-world learning experiences, corporate training and data solutions, and outstanding career placement. We are a Top-25 public business school and known for our academic rigor, our work ethic, and our Iowa-nice culture. We are over 5,000 students in programs spanning BBA to Ph.D. in locations around Iowa, as well as in other parts of the world and online. We are seven academic departments—accounting, economics, finance, marketing, management and entrepreneurship, business analytics, and risk management & insurance. We are eight centers and institutes, and four student-managed endowment funds. We are 52,000 alumni and growing. We hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation since 1923. Our leadership is forward-thinking and pioneering, and our advisory boards serve as eyes and ears to industry.

Specific Job Duties and Tasks:

Operational Support and Management

• Assist in planning, coordinating, and delivering logistical aspects of the college’s customized, non-degree executive education programs
• Support operations by creating and sending contracts, scheduling vendors (catering, supplies, venue, parking, etc), and facilitating assessment evaluations
• Assist with pre- and post-event meeting scheduling, event set up, scheduling and room reservations, and other program logistics as requested

Financial Responsibility

• Purchase supplies and equipment, and process receipts with University Shared Services
• Invoicing and payment collection for non-degree, executive education engagements
• Track payments; monitor all revenues and expenses for programs

Human Resources (HR)

• Coordinate the letters of commitment for faculty teaching in customized programs and Memorandums of Understanding for clients
• Coordinate with the HR transaction hub to pay faculty who are teaching

Information Management

• Data management in OneDrive, Excel, Salesforce, MAUI, and other platforms used to track program information
• Monitor UIowa and community resources (newsletters, etc.) and share relevant information and seek opportunities for collaboration

Communications Management

• Compose logistical communications for faculty, corporate partners, and event participants
• Support the creation and distribution of presentations, annual reports, outcomes, and faculty/client feedback
• Assist in the creation, coordination, and preparation of strategic communications in support of a project, program, department, or college/unit

Leadership/Supervision

• May provide direction, assignments, and feedback to student workers and/or staff

Get to know the Tippie College of Business

Since 1847, the Tippie College of Business has cultivated a legacy of innovation, thought leadership, and excellence in business education. We are over 4,700 students with BBA and graduate programs spanning six academic departments—accounting, business analytics, economics, finance, marketing, and management and entrepreneurship. We are eight centers and institutes, and four student-managed endowment funds. We’re over 56,000 alumni—and growing. Tippie is regularly listed in top business school rankings. We also hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB) and have maintained the accreditation for over 95 years (since 1923).

But who we are is not just in the curriculum we curate—it’s also in the culture we create. Our leadership embraces our responsibility to pursue excellence through diversity. More than 150 years after our founding, we continue to provide a welcoming, inclusive environment designed for you to grow and flourish in your professional or academic career.

Hybrid within Iowa: This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Salary: $45,000-$60,000

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact joshua-gulick@uiowa.edu