Administrative Services Manager

Overview:
Performs assignments of an organizational and administrative nature to further the goals and initiatives of the day-to-day business operation which are uncategorized through existing departments.

Duties including but not limited to:

• Responsible for the Front Office staff and area.
• Provide administrative support to the General Manager and other executive staff in the office.
• Manages calendar for all full time staff, General Manager and the President.
• Coordinates and arranges meetings for committees, the Board, Fair leadership and management.
• Attend evening meetings of Board of Directors and designated committees.
• Direct liaison to the Board of Directors including constant communications with Fair Officers.
• Prepares and mails/emails monthly Board letter, calendar and Board/committee meeting notices.
• Records and tracks Director attendance for meetings.
• Proofs and archives all meeting minutes for Board and committee meetings.
• Coordinates all Fair social events including but not limited to annual Christmas Party, Governor’s Day Reception, annual fair visits, directors’ social events, etc.
• Coordinates, registers and books all staff travel including registration for conferences and conventions.
• Handles confidential information, reports, correspondence, etc.
• Manages Grove Camping for annual Fair to include maintaining database, preparation and mailing of contracts, handling camping fee receipts, preparing camper passes and post-Fair verification of receipts.
• Orders and maintains office supplies.
• Places all orders for any supplies needed for day-to-day operations, for Fair time and for the Centre.
• Completes offer letters for new employees.
• Manages ongoing capital and expensed projects list for the grounds.
• Selects and orders annual Director and Jr. Board gifts & supplies (i.e. Fair shirts).
• Preps annual Personnel committee research and backup documents.
• Prepares and drafts contract between The Delaware State Fair, Inc. and any third parties.
• Serves as resource for other staff members for various business-related purposes.
• Main contact for IT issues in the office and serves as direct liaison with IT department for issues beyond our permissions.
• Primary for coordinating grant submittals.
• Track staff’s master list of Fair related tasks.
• Monitor contracts and expirations dates with vendors.
• Various Fair time tasks.
• Credentials Department duties and manage Credentials staff.
• All other duties as assigned.

Requirements:
- Proven experience in an administrative role
- Positive attitude with a teamwork mindset
- Strong organizational skills with the ability to prioritize tasks effectively
- Highly proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)
- Proven calendar management experience
- Excellent communication skills, both written and verbal
- Knowledge of basic budgeting principles
- Ability to handle sensitive information with confidentiality
- Strong attention to detail and accuracy
- Professional phone etiquette

If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today via this posting only. Please do not call the office.

Job Type: Full-time

Pay: $54,000.00 - $56,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Harrington, DE 19952: Relocate before starting work (Required)

Work Location: In person