Administrative Secretary - Sheriff's Office

Job Summary

Under the general direction of the Sheriff, performs administrative duties in support of all Sheriff’s Office functions. This position provides assistance to all Sheriff’s Office employees, as well as the public. This position handles highly confidential information and must function efficiently and effectively in a fast-paced, professional environment.

Primary Duties & Responsibilities

• Performs a variety of clerical and administrative functions relating to the department including internal and external communications, records maintenance, accounts payable and invoice processing for the department, and a variety of other office duties.
• Provides reception services including receiving visitors to the Sheriff’s Office, answering inquiries regarding office procedures and/or directing to proper source, answers routine inquiries, takes messages for staff, and routing others to proper sources.
• Handles incoming and outgoing correspondence, including emails, phone calls, and faxes.
• Maintains calendars and schedules appointments for the Sheriff and others. Coordinates travel arrangements and logistics for meetings, trainings, and special events.
• Manage and plan special events including golf outings, fundraisers, award ceremonies, retirements.
• Serves as Human Resources liaison. Assists with personnel management at the administrative level, including coordination of recruitment, background screenings, forms, and generally responding to employee inquiries about HR-related processes and procedures. Assist with the onboarding and offboarding process for employees.
• Performs detailed filing and record keeping duties utilizing several systems. Develops and maintains filing systems.
• Assist the Sheriff and staff with projects by leveraging technology, organization, and communication support.
• Performs clerical functions such as preparing correspondence, taking notes at meetings, and preparing meeting minutes.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred
• Minimum of two years of related experience providing administrative support; law enforcement office experience preferred
• Oral, written, and interpersonal communication skills including customer service skills
• Organizational and time management skills
• Proficient in Microsoft Office (including word processing, spreadsheets, presentation slideshows, and email)
• Ability to balance competing demands for time and prioritize workload to meet deadlines
• Ability to maintain high levels of confidentiality and integrity
• Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies with a commitment to equity and inclusion

Supplemental Information

Working Conditions
Work is generally performed in a standard office setting on-site. Occasional travel may be required. Physical ability to occasionally transport items weighting up to thirty (30) pounds. Incumbent is frequently required to sit for extended periods of time. Incumbent is periodically required to perform repetitive movement and/or stand for extended periods of time.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.
What benefits does Calhoun County offer its full time employees?
Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options (More information (Download PDF reader))
Dental: 100% Employer Paid through Delta Dental (More information (Download PDF reader))
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP) (More information (Download PDF reader))
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid (More information (Download PDF reader))
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution (More information (Download PDF reader))
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet (More information (Download PDF reader))

Click Here for 2023 BENEFIT INFORMATION AND FORMS
Flexible Scheduling & Telecommuting Options Depending on Position & Department

• Start through fourth years – 144 Hours (3.6 weeks based on 40-hour work week)
• Fifth through ninth years – 184 Hours (4.6 weeks)
• Tenth through fourteenth years – 224 Hours (5.6 weeks)
• Fifteen and Subsequent years – 264 Hours (6.6 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)
Paid Holidays: 14 Paid Holidays Throughout the Year

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)