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SalaryCity of Scottsdale
Administrative Secretary - Parks & Rec Planning & Admin
SALARY
$19.98 - $29.05 Hourly
LOCATION
- Scottsdale, AZ
JOB TYPE
Full-Time Regular
JOB NUMBER
FY2324-00691
DIVISION
COMMUNITY SERVICES
DEPARTMENT
PARKS & RECREATION PLANNING & ADMIN
OPENING DATE
03/22/2024
CLOSING DATE
4/5/2024 11:59 PM Arizona
Introduction
The Administrative Secretary - Parks & Rec Planning & Admin performs administrative assignments involving a wide variety of independently performed tasks for a city department/division or multiple departments/divisions, to assist in better delivery of services and continually improve services to the customer.
Minimum Qualifications
Education and Experience
- High School Diploma or General Educational Development (GED) equivalent.
- Two years of administrative support experience to include customer service experience.
- Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.
Licensing, Certifications, and Other Requirement
- Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the city, regardless of whether the employee is approved to remote work.
Other pertinent licenses and/or certifications may be required of some positions depending on division/department/service assignment.
Essential Functions
Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
- Answers questions to a variety of inquiries, over the telephone, and in person, to provide information on policy, procedure, and resolve questions or problems relating to area of assignment
- Schedules meetings, appointments, and conference room bookings; maintains electronic calendars for executive level management of area assignment
- Coordinates activities with other city departments, the general public and outside agencies; arranges meetings, conferences and civic functions; makes travel arrangements for staff.
- Creates agendas, attends meetings, takes and posts minutes, and transcribes as necessary; or acts as secretary to a Board or Commission
- Responds to sensitive requests for information that may involve confidential matters
- Types a wide variety of documents, statistical and descriptive reports, budget and financial documents, meeting agendas, letters, memos and administrative reports.
- Participates and assists in the administration of program functions and activities in the office to which assigned
Work Environment/Physical Demands
- Visually verify and review materials for accuracy and completeness.
- Lift and carry materials weighing up to 30 pounds, such as mail, supplies and files.
- Operate a variety of standard office equipment including computer, telephone, calculator, copy and fax machines requiring continuous and repetitive arm, hand and eye movement.
To view the full job description, work environment and physical demands,click here.
Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:
- 12 Paid Holidays, which includes 1 Floating Holiday
- Vacation Accrual; starts at 10.3 hours/month
- Sick Leave Accrual; 8 hours/month
- Medical (which includes behavioral health coverage), Dental and Vision Benefits
- City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
- Tuition Reimbursement; $2,500/year
- Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.29% which includes a Long-Term Disability benefit
- Supplemental Retirement Plans through Nationwide; 457
- Pet Insurance
- Bilingual pay compensation
Please visit the Benefits Information page for more information.
Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.
Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:
- Fingerprinting search of the national FBI Database
- Criminal Background screening
The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.
PLEASE NOTE:Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.
When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR at (480) 312-2491.
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Agency
City of Scottsdale
Address
9191 E San Salvador Dr
Scottsdale, Arizona, 85258
Website
http://www.scottsdaleaz.gov
Administrative Secretary - Parks & Rec Planning & Admin Supplemental Questionnaire
A high school diploma/GED is required for this position. Do you have a high school diploma / GED?
Yes
No
Do you have two years of administrative support experience to include customer service experience?
Yes
No
Please indicate your administrative support and customer service experience below: Note: The experience mentioned here must be shown in the Work Experience section of the application. Do not state "See resume" in lieu of responding to this question. If you don't have this experience, please write "None."
Please indicate how you learned about this job opportunity with the City of Scottsdale.
City Website
Employee Referral
Facebook
Glassdoor
Governmentjobs.com
Indeed
Instagram
Job Fair (In-Person / Virtual)
Recruiter
Other
* Required Question
