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Form of workDuties: The non-negotiable annual salary for this position is $50,924.12 (NAGE Unit 1, Grade 16, Step 1)
Provides administrative assistance and secretarial support to the Executive Director of Administrative Services. This includes but is not limited to answers phones, processes incoming/outgoing mail, as well as collects mail from various locations; sorts, routes and distributes materials to ensure prompt delivery. Maintains accurate filing system. Composes and/or prepares correspondences, forms, and reports, including those of a confidential nature. Maintains the schedule of the Executive Director. Schedules various meetings, records/types/distributes various meeting minutes. Handles the Travel Authorization Forms (TAF) process for the Department of Correction. Maintains Administrative Services staff attendance, supply inventory, and the back-up for reserving the conference room requests. Acts as Policy Coordinator and ACA Coordinator for the Administration Office. Web Editor for the Executive Director of Administrative Services Intranet page. Works in collaboration with various divisions; as well as providing back-up coverage to the Executive Assistant in the Deputy Commissioner of Administration's office with the following tasks: processes Inmate Benefit/Employee Benefit funds authorization forms (IBF/EBF); processes highly confidential Legal judgments/settlements.
Act in a confidential manner on all issues relating to the business of the Department of Correction. Performs other duties as assigned.
Comments:
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bi-lingual applicants to apply.
First consideration will be given to those applicants that apply within the first 14 days.Applicants must have a high school diploma or equivalent and (A) at least three (3) years of full-time, or equivalent part-time, experience in clerical or secretarial work or (B) any equivalent combination of the required experience and substitutions below. Substitution: I. An Associate's degree or higher may be substituted for two (2) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
