Administrative Secretary

ADMINISTRATIVE SECRETARY

PRIMARY OBJECTIVE: Professional position providing administrative support with the Transportation Communications Union/IAM, a railroad labor organization, in our Mokena, IL office. Support organization’s field department with oversight and execution of work.

Work location – Mokena, IL

Work hours – Full-Time 8am – 4pm, M-F, no telework

PRIMARY RESPONSIBILITIES

• Provide support to the staff representatives, including drafting emails, letters and other correspondence
• Maintain, update, track, and review grievance and discipline cases in union software program (training provided)
• Assist with arranging conference calls or meetings
• Compile case files
• Facilitate meeting of deadlines by keeping multiple agendas and providing timely reminders
• Coordinate, organize and schedule appointments
• Assist with reconciling expense reports
• Sort and distribute mail
• Screen telephone calls
• Assist with arranging travel arrangements
• Other duties as assigned

KNOWLEDGE AND SKILLS NEEDED:

• Minimum of 3 years of work experience in Administrative Secretary/assistant field
• Associate degree (preferred) – or comparable work experience
• Proficiency with Microsoft Office programs (Excel/Word), Adobe, Zoom, Microsoft Teams, web-based tools, and electronic communications
• Superior written and verbal communication skills
• Ability to exhibit discretion and sound judgment when dealing with confidential matters
• Working knowledge of office equipment, printers, copiers and fax machines
• Ability to follow directions on given assignments from multiple supervisors
• Highly organized with dedication to accuracy; detail oriented and ability to prioritize and meet deadlines
• Must be able to multi-task
• Team player with ability to interact well with others
• Ability to work independently
• Reliability, punctuality and time management are essential
• Accessible during off hours as required
• Demonstrate a courteous and professional demeanor
• Must be able to travel, as needed

SALARY

Mandatory Background Check - criminal and financial

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Applicant will be required to join and pay union dues. Agreeable?
• This is not an employer covered under Social Security. We are covered under the Railroad Retirement Act and it requires different tax deductions over and above those under Social Security. Is applicant agreeable?

Experience:

• Administrative Assistant: 3 years (Required)

Ability to Relocate:

• Mokena, IL 60448: Relocate before starting work (Required)

Work Location: In person