Administrative Operations Manager

Job No: 529298; 6/26/2023
ADMINISTRATIVE OPERATIONS MANAGER

California State University, Los Angeles, invites applications for the above Administrator I position.

The University: California State University, Los Angeles (Cal State LA) is one of 23 campuses within the California State University system.  The University is the premier comprehensive public university in the heart of Los Angeles. We offer nationally recognized programs and our faculty have a strong commitment to scholarship, research, creative pursuits, and service.

As a federally recognized Hispanic-serving (HSI) and Asian-American, Native American, and Pacific Islander-serving institution (AANAPISI), Cal State LA recognizes the transformative power of education and embraces its duty to identify and serve the needs of all of its students. The University is committed to creating a community in which a diverse population of students, faculty, and staff can thrive.

The Position: Reporting to the Assistant Vice President of Business Services and Administrative Operations, the Administrative Operations Manager identifies opportunities for operational excellence through collaboration with cross-functional departments to drive efficient and effective processes and procedures that align with strategic goals and objectives of the Vice President of Administration and Finance. The incumbent, working closely with the AVP, will be responsible for providing comprehensive support in the areas of revenue forecasting, expenditure planning, and analysis within Business Services and Administrative Operations. This will include developing and maintaining tools, policies, and procedures, as well as coordinating and tracking projects and initiatives, creating training materials, and establishing effective communication and coordination mechanisms. The incumbent will focus on the various aspects of Business Services and Administrative Operations, such as Use of Facilities, Printing, Distribution Center, Property Management, and Administrative Technology, to ensure that all activities are efficiently managed and effectively support the organization's goals. Acting as a thought partner for the AVP, the manager ensures that all details related to the strategic agenda of the Assistant Vice President of Business Services and Administrative Operations are handled efficiently, organized, and timely by attending meetings as requested, run committees, tracking dates and action items, taking detailed notes, organizing project details, and following up with constituents as needed. Collaborate with the Distribution Center and Property Management team to bridge the gap between ongoing operational needs, shipping and receiving requirements and inventory management from business teams. Ensure compliance with university and industry standards by developing and implementing 5 and 10-year departmental plans for the department.

Required Qualifications & Experience: Bachelor's degree in Business Administration or related field from an accredited college or University. Five years of progressively responsible job-related experience. Experience managing and/or assisting in operational projects of varying scope and size. Excellent interpersonal communication skills and the ability to establish and maintain effective working relationships with a variety of campus partners. Demonstrated experience with technology; including Microsoft Office Products, virtual platforms such as Zoom/MS Teams, project management, workflow systems, and Adobe Acrobat. Exceptional oral and written communication skills, including the ability to communicate and present information to stakeholders and/or Senior Leadership. Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment. Ability to work collaboratively in a team with a variety of campus partners as well as independently. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Understanding of enterprise systems, such as financials, budgets, human resources, and contracts. Project Management Professional Certification (PMP)

Compensation: Salary is commensurate with experience and qualifications. Salary range is $3750 - $11,146/monthly. A comprehensive benefits package is provided.

Appointment: The Administrator I appointment will be made under the guidelines for management and supervisory employees of the California State University.  All rights and benefits associated with this appointment are governed by the Management Personnel Plan.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Closing Date: Review of applications will begin on July 10, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required. Resumes will not be accepted in lieu of a completed application.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply.  Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
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