Address
Form of workSalary: $32.55 - $35.12 Hourly
Location : Madison, WI
Job Type: Full time (1.0FTE)
Job Number: 2023-00662
Department: District Attorney
Opening Date: 12/22/2023
Closing Date: 1/9/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: 720
Description
The Dane County District Attorney's Office in Madison, Wisconsin, is recruiting for a full-time (1.0 FTE) Administrative Legal Assistant - Bilingual/Spanish position. Employees who work in bilingual designated positions receive an additional $2.00 per hour, which is not reflected in the above hourly rate.
The eligibility list created from this posting may be used for future Administrative Legal Assistant vacancies for the next six (6) months.
Equity, Definition and Examples of Duties
Commitment to Equity & Inclusion
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply.
DEFINITION
Under general direction, performs increasingly varied and responsible legal duties and related administrative lead work as required. Work methods normally require a considerable degree of independent judgment in interpreting, applying and revising procedures and precedents to a variety of situations. Employees in this class may have a great deal of contact with the public and employees of other departments in seeking and giving out information where specific and detailed knowledge of departmental policy and procedures is required. A general knowledge of other departments and their responsibilities is usually required. There is no formal direct line of supervision over others but employees at this level often assist in training, monitoring and distributing work to others.
EXAMPLES OF DUTIES
Obtain information from attorneys, agencies, social workers and social services agencies, governmental and quasi-governmental agencies and others to obtain and/or promulgate necessary data and information; contact parties and interested individuals to explain the status of cases; perform research necessary to case processing; prepare and file pleadings drafted by attorneys; evaluate available information and recommend or take appropriate action. Work may also include clerical, front desk responsibilities such as answer the main phone line; open, sort, and distribute incoming mail; greet and address the public in the office; file documents in the appropriate files; and copy a wide variety of documents.
Education, Experience & Special Requirements
Education, Training and Experience:
Must have a minimum of an associate's degree from a two (2) year college or a diploma from a vocational school or program with an emphasis on legal and/or administrative training or a combination of training and experience that is equivalent to three (3) years of increasingly varied and complex clerical responsibilities and demonstrated knowledge of electronic and processing/computer case management systems, preferably in the legal field. One (1) year of increasingly responsible clerical work in a court system or law office is preferred.
Special Requirements:
Basic TIME System Certification within six (6) months of employment.
For Bilingual Positions:
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.
Physical and Environmental Work Requirements:
Ability to use hand and wrist motion; ability to see and hear within normal ranges with or without adaptive devices; ability to sit and ability to lift, carry, transfer stacks of files and/or file boxes in hands or via cart. Additionally, staff may be recruited for work assignments outside of the normal county business hours. e.g., evenings and weekends. Must have ability to multi-task with speed and accuracy as workload is very time sensitive and deadlines are dictated by Wisconsin Statutes. The environment is a highly collaborative, high energy and fast-paced law office employing approximately 100 professional employees. Ability to work with exposure to trauma and grief as the result of crime including sensitive crimes such as homicide, serious injury, violent assaults, child sexual assault and abuse. Ability to separate personal trauma from work performance.
Knowledge, Skills & Abilities
Knowledge of modern office practices and procedures; knowledge of relevant laws, regulations and guidelines; knowledge of court procedures and practices; knowledge of civil commitment laws and practices; knowledge of legal terms and papers; knowledge of interviewing techniques; knowledge of basic investigatory principles; ability to gather, organize and evaluate a variety of data and information; intermediate or advanced knowledge of Microsoft Office; ability to create and maintain databases; ability to exercise independent judgment and carry out assignments with minimal supervision; ability to maintain confidentiality; ability to communicate effectively both orally and in writing with other employees and the general public, especially in sensitive situations; ability to operate standard office machines; ability to draft and prepare a variety of legal papers; ability to conduct independent research and investigations.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page:
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page:
01
Do you have a minimum of an associate's degree from a two (2) year college or a diploma from a vocational school or program with an emphasis on legal and/or administrative training OR a combination of training and experience that is equivalent to three (3) years of increasingly varied and complex clerical responsibilities and demonstrated knowledge of electronic and processing/computer case management systems, preferably in the legal field?
02
THIS QUESTION WILL BE GRADED. Describe your knowledge, abilities and skills that would contribute to your success working in an exceptionally fast-paced legal office where workload is very time sensitive and deadlines are dictated by Wisconsin Statutes. Please be specific about your ability to multi-task with speed and accuracy while maintaining compassion and advocacy to crime victims.
03
THIS QUESTION WILL BE GRADED. Describe your training and experience that you believe qualifies you for the technical responsibilities of this position in the victim witness unit. Please be specific about the information technology (IT) you have knowledge and experience with such as those found in the Microsoft Suite, and case management systems, as well as any experience you have navigating multiple systems simultaneously.
04
THIS QUESTION WILL BE GRADED. Describe how you keep yourself organized. Please provide an example of a time when you utilized this strategy to complete a large task. What were the challenges and how did you overcome those challenges?
Required Question
Location : Madison, WI
Job Type: Full time (1.0FTE)
Job Number: 2023-00662
Department: District Attorney
Opening Date: 12/22/2023
Closing Date: 1/9/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: 720
Description
The Dane County District Attorney's Office in Madison, Wisconsin, is recruiting for a full-time (1.0 FTE) Administrative Legal Assistant - Bilingual/Spanish position. Employees who work in bilingual designated positions receive an additional $2.00 per hour, which is not reflected in the above hourly rate.
The eligibility list created from this posting may be used for future Administrative Legal Assistant vacancies for the next six (6) months.
Equity, Definition and Examples of Duties
Commitment to Equity & Inclusion
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply.
DEFINITION
Under general direction, performs increasingly varied and responsible legal duties and related administrative lead work as required. Work methods normally require a considerable degree of independent judgment in interpreting, applying and revising procedures and precedents to a variety of situations. Employees in this class may have a great deal of contact with the public and employees of other departments in seeking and giving out information where specific and detailed knowledge of departmental policy and procedures is required. A general knowledge of other departments and their responsibilities is usually required. There is no formal direct line of supervision over others but employees at this level often assist in training, monitoring and distributing work to others.
EXAMPLES OF DUTIES
Obtain information from attorneys, agencies, social workers and social services agencies, governmental and quasi-governmental agencies and others to obtain and/or promulgate necessary data and information; contact parties and interested individuals to explain the status of cases; perform research necessary to case processing; prepare and file pleadings drafted by attorneys; evaluate available information and recommend or take appropriate action. Work may also include clerical, front desk responsibilities such as answer the main phone line; open, sort, and distribute incoming mail; greet and address the public in the office; file documents in the appropriate files; and copy a wide variety of documents.
Education, Experience & Special Requirements
Education, Training and Experience:
Must have a minimum of an associate's degree from a two (2) year college or a diploma from a vocational school or program with an emphasis on legal and/or administrative training or a combination of training and experience that is equivalent to three (3) years of increasingly varied and complex clerical responsibilities and demonstrated knowledge of electronic and processing/computer case management systems, preferably in the legal field. One (1) year of increasingly responsible clerical work in a court system or law office is preferred.
Special Requirements:
Basic TIME System Certification within six (6) months of employment.
For Bilingual Positions:
- Provide services in both English and the required foreign language (e.g., Spanish, Hmong, etc.), including oral interpretation and written translations in that language.
- Applicants being considered for Bilingual positions will be tested during the interview stage of the hiring process. This may consist of either being able to respond to questions in that language (e.g., Spanish, Hmong, etc.) during the interview; or passing an oral translation (English to foreign language / foreign language to English) exam prior to employment.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.
Physical and Environmental Work Requirements:
Ability to use hand and wrist motion; ability to see and hear within normal ranges with or without adaptive devices; ability to sit and ability to lift, carry, transfer stacks of files and/or file boxes in hands or via cart. Additionally, staff may be recruited for work assignments outside of the normal county business hours. e.g., evenings and weekends. Must have ability to multi-task with speed and accuracy as workload is very time sensitive and deadlines are dictated by Wisconsin Statutes. The environment is a highly collaborative, high energy and fast-paced law office employing approximately 100 professional employees. Ability to work with exposure to trauma and grief as the result of crime including sensitive crimes such as homicide, serious injury, violent assaults, child sexual assault and abuse. Ability to separate personal trauma from work performance.
Knowledge, Skills & Abilities
Knowledge of modern office practices and procedures; knowledge of relevant laws, regulations and guidelines; knowledge of court procedures and practices; knowledge of civil commitment laws and practices; knowledge of legal terms and papers; knowledge of interviewing techniques; knowledge of basic investigatory principles; ability to gather, organize and evaluate a variety of data and information; intermediate or advanced knowledge of Microsoft Office; ability to create and maintain databases; ability to exercise independent judgment and carry out assignments with minimal supervision; ability to maintain confidentiality; ability to communicate effectively both orally and in writing with other employees and the general public, especially in sensitive situations; ability to operate standard office machines; ability to draft and prepare a variety of legal papers; ability to conduct independent research and investigations.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page:
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page:
01
Do you have a minimum of an associate's degree from a two (2) year college or a diploma from a vocational school or program with an emphasis on legal and/or administrative training OR a combination of training and experience that is equivalent to three (3) years of increasingly varied and complex clerical responsibilities and demonstrated knowledge of electronic and processing/computer case management systems, preferably in the legal field?
- Yes
- No
02
THIS QUESTION WILL BE GRADED. Describe your knowledge, abilities and skills that would contribute to your success working in an exceptionally fast-paced legal office where workload is very time sensitive and deadlines are dictated by Wisconsin Statutes. Please be specific about your ability to multi-task with speed and accuracy while maintaining compassion and advocacy to crime victims.
03
THIS QUESTION WILL BE GRADED. Describe your training and experience that you believe qualifies you for the technical responsibilities of this position in the victim witness unit. Please be specific about the information technology (IT) you have knowledge and experience with such as those found in the Microsoft Suite, and case management systems, as well as any experience you have navigating multiple systems simultaneously.
04
THIS QUESTION WILL BE GRADED. Describe how you keep yourself organized. Please provide an example of a time when you utilized this strategy to complete a large task. What were the challenges and how did you overcome those challenges?
Required Question
