Administrative Coordinator

Position Title: Administrative Coordinator           

Reports to:  Executive Assistant

Department: Operations                             

Location: 11512 El Camino Real, Suite 100, San Diego, CA; in-office

Classification:    Full-time / Non-Exempt

Summary / Job Objective: 

As an Administrative Coordinator in our Operations department, you will play a critical role in ensuring the smooth and efficient functioning of our office and administrative operations. This position requires a detail-oriented, proactive, and well-organized individual who can handle various administrative tasks and provide exceptional support to internal and external employees and customers.

Essential Job Functions: 

We are seeking a highly organized and analytical Administrative Coordinator with excellent communication and problem-solving skills to manage office duties and administrative operations. The successful candidate will handle interdepartmental communications, perform various office tasks, respond to inquiries, and oversee all administrative functions for the company.

Primary Responsibilities:

·         Handle a high volume of inbound calls (75-150 daily) efficiently, transferring callers to the appropriate individuals, taking accurate messages, and providing information as needed.

·         Greet visitors and callers, addressing their inquiries and directing them to the appropriate persons according to their needs.

·         Process various applications and mail with meticulous attention to detail.

·         Create, maintain, and enter information into databases, completing forms in accordance with company procedures.

·         Assist with planning, executing, and dismantling a wide variety of events.

·         Schedule and confirm appointments for clients, employees, and supervisors, including managing conference room calendars.

·         Manage all incoming mail and financial correspondence, distributing them to the correct team member.

·         Passionate about anticipating the needs of others. You’re not waiting around for tasks, you’re actively looking for ways to serve the company at the highest level and acting on them without hand holding.

·         Take ownership of office details and ensure a clean and smoothly functioning office environment.

Qualifications:

·         High school diploma or equivalent.

·         At least 1 year of experience in the administrative support field.

·         Meticulous approach to administrative tasks.

·         Exceptional interpersonal, written, and verbal communication skills.

·         Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.

·         Creativity and strong problem-solving skills.

·         Solid presentation skills.

·         Strong task and time management skills.

·         Professional appearance and courteous manner.

·         Strong project management skills.

·         Positive attitude and a can-do attitude.

Core Competencies:

·         Positive Attitude: Ability to effectively communicate with representatives, regulatory agencies, and customers in a courteous manner.

·         Strong Analytical Mindset: Ability to think outside the box and explore multiple solutions to a situation.

·         Project Management: Capability to work independently, manage multiple projects, and maintain composure.

·         Team Player: Ability to work independently yet collaborate effectively within a team environment.

·         Reliable and Dependable: Punctuality and dedication to work during business hours

Compensation & Benefits:

Compensation (based on experience)

• Hourly rate:  $20.67-$23.07
• This is a Non-Exempt position.
• Monthly bonus is based off of the overall production of the company

Benefits

• Employee benefits (medical, dental, vision, life insurance, other)
• 401k with employer contributions

• Paid Time Off

Location:  11512 El Camino Real, Suite 100, San Diego, CA 92130

*This role is an in-office position