Administrative Communications Assistant

Department: Admin

Exempt/Non-Exempt: Non-exempt, full time position

Immediate Manager: Director of Marketing & Guest Experience

Availability: The Administrative Communication Assistant must be available to work Monday through Friday with a typical 8 hour shift, which includes one work-from-home day after a training period. This position may include limited holiday and weekend work as well as after hours work when absolutely needed.

General Position Summary:

Brother Wolf is seeking two highly organized and detail-oriented coordinators who will provide support for Brother Wolf's administrative functions across departments. The Administrative Communications Assistant will be a strong communicator who collaborates with multiple departments to deliver on administrative tasks, essential in ensuring smooth operations.

Hiring Details:

The organization is looking to fill 2 full time positions.

Essential Function/Major Responsibilities:

• Assists with donor database management: data entry, donor thank you letters, generating reports as needed.
• Vendor management and communication including liaising with companies for facilities maintenance/repairs.
• Fleet management including scheduling maintenance and record upkeep.
• Assists with data entry, document upload, and record management in ShelterLuv and Get Connected.
• Oversees all supply and inventory purchasing, and vendor relationship management, including tracking and organizing needed supplies for Foster and Volunteer programs.
• Coordinates details of staff appreciation and comradery events.
• Provides general administrative support to director level staff.
• Treats all animals humanely, properly, and with compassion at all times, regardless of the situation or circumstance.
• Fills in for other areas and performs other tasks/functions as needed.

Qualifications:

• 1+ years of administrative experience.
• Strong organizational skills with the ability to project manage several projects at any given time.
• Excellent interpersonal, communication, and time management skills are essential.
• Ability to collaborate between multiple departments with professionalism and clarity.
• Bilingual skills are a plus.
• Ability and initiative, working with minimal supervision and direction.
• Maturity, excellent judgment, and a professional appearance.
• Proficient computer skills required, including MS Office, MS Excel, and Google G Suite.
• Ability to read, write, and understand English is required.
• Must be at least 18 years of age.

Physical Requirements:

• Physical ability to walk and or stand on your feet throughout a normal workday required. Ability to bend and squat.
• Physical ability to engage in repetitive motions of legs, arms, and hands and to hear and see clearly.
• Physical ability to push up to 150lbs and to carry up to 50lbs regularly and independently throughout a regular workday required.
• Allergic conditions, which may be aggravated when handling or working with animals, may be a disqualification.

Working conditions:

Conditions may include working alone, working inside or outside during varying weather conditions, frequent interruptions, and some evenings/weekends meetings and classes.

Educational Requirements:

High school graduation required.